APT-122 · 6 hours ago
Executive Business Assistant to the CEO
Brooklyn, NY
Part-time
Onsite
Entry, Mid Level
2+ years expAPT-122 is seeking an Executive Business Assistant to provide high-level operational and business development support to the CEO. This role involves managing strategic business initiatives and day-to-day executive needs, including lead qualification, meeting preparation, and personal logistics.
Events Services
Hiring Manager
Tachand Dubuisson
Responsibilities
Pre-qualify inbound leads using established criteria and client personas
Conduct preliminary research on prospective clients and prepare briefing materials
Prepare pitch materials, decks, and presentations for CEO review
Schedule and coordinate business development meetings and follow-ups
Maintain CRM system and track sales pipeline metrics
Review Draft initial outreach communications and follow-up emails ( Supported by the VA )
Coordinate with the content team to create case studies and collateral
Attend select client meetings to capture notes and action items ( Convert any AI notes into action items for the CEO)
Manage CEO's calendar, including scheduling and optimization
Prepare meeting agendas, briefing documents, and post-meeting recaps - 24 hr
Handle meal arrangements, restaurant bookings, dining logistics, doctors, hair, nail appointments (Friday’s)
Coordinate travel arrangements (flights, accommodations, ground transportation)
Act as liaison between CEO and internal team on time-sensitive matters across finance, legal, client projects, operations, content and office
Manage studio space bookings and coordinate with the Operations Manager on space logistics
Occasional travel with CEO for major events, client meetings, or conferences (estimated 2-4 times per year)
Handle ad-hoc projects and requests that support the CEO's priorities
Handle personal logistics: travel, household coordination, key dates, and financial organization
Support life-planning projects (moves, travel, wellness routines, etc.)
Qualification
Required
2-3 years of experience in executive support, business development, or operations
Exceptional creative organizational skills and attention to detail
Strong business acumen and ability to understand client needs quickly
Excellent written and verbal communication skills
Proactive problem-solver who anticipates needs before they arise
Comfortable working independently with minimal supervision
High level of discretion and professionalism
Tech-savvy with proficiency in Google Workspace, CRM systems, and project management tools
Must be based in Brooklyn, NY or willing to relocate (this is an in-person role)
Preferred
Experience in events, experiential marketing, or creative industries
Background in sales support or business development
Familiarity with the creative/agency ecosystem
Previous experience supporting C-level executives
Strong network or interest in building connections in the events/experiential space
Company
APT-122
We proudly stand at the forefront of creating equitable opportunities in live events and help reshape the future of storytelling in the experiential industry.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase