Bryan Construction Inc. · 13 hours ago
Project Administrator/Receptionist
Fort Collins, CO
Full-time
Onsite
Entry Level
$28/hr - $34/hr
1+ years expBryan Construction Inc. is seeking a Project Administrator/Receptionist to provide operational support to multiple projects and assist with general office administration duties. The role involves managing subcontract documents, project accounting, customer service at the front desk, and supporting project managers with various tasks.
Real Estate
Responsibilities
Represent the Company with friendly enthusiasm as the first face our customers may be greeted by
Handle incoming calls quickly and efficiently
Support PM's and work with PE's
Organized, efficient with solid time management skills
Dependable, reliable attendance
Good understanding of construction practices and procedures
Solid understanding of cost accounting and budgets
Work on several complex projects at once
Office Administration duties
Greet Customers, subcontractors, solicitors, etc
Answer front desk phone including transferring and taking messages
Distribute mail
Maintain break/kitchen area
Set up meetings including invitations in Outlook, document preparation, and catering as needed
Project set up in company software platforms
Input all contracts, budgets, budget adjustments, purchase orders, and change orders in Procore
Prepare drawing index for projects
Assist with & distribute plans/specs
Set up electronic and hard copy job files for the office and field
Prepare & issue subcontractor contracts and purchase orders including: Pre-contract safety & health agreements, Pay apps, W-9, Policies and Procedures, etc., Material supplier list
Maintain and track insurance for all subs on each project
Assist with prep on applications for payment to the owner
Assist with review of subcontractor pay apps and invoices
Review subcontractor certified payrolls and preparation of forms for submission to Government
Distribution of checks to subs and obtaining sub lien waivers
Obtain, prepare, and distribute close-out documents
General correspondence with subcontractors and suppliers
Prepare shipping documents and pack items for shipping via DHL, FedEx, UPS, and USPS
Request and submit Performance and Payment Bonds for new projects
Import/export needed information into RMS, including but not limited to: Subcontractors, Data entry for certified payrolls, Insurance, SF 1413’s
Prepare Quality Control Plans and Accident Prevention Plans for new projects and bids
Obtain and submit information for Government quarterly and semi-annual reports (i.e.: ARRA and subcontracting reports, etc.)
Assist in obtaining badge privileges for subcontractors
Qualification
Required
Provides operational support to multiple projects, carries out project tasks as directed by the Project Manager
Directly responsible for the management of subcontract documents, project accounting administration and trade partner communication
Provide great customer service through answering company phones and directing calls to greeting customers at the front desk
Assist/lead general office administration duties as needed and/or required
Represent the Company with friendly enthusiasm as the first face our customers may be greeted by
Handle incoming calls quickly and efficiently
Support PM's and work with PE's
Organized, efficient with solid time management skills
Dependable, reliable attendance
Good understanding of construction practices and procedures
Solid understanding of cost accounting and budgets
Work on several complex projects at once
Office Administration duties
Receptionist duties including but not limited to: Greet Customers, subcontractors, solicitors, etc
Answer front desk phone including transferring and taking messages
Distribute mail
Maintain break/kitchen area
Set up meetings including invitations in Outlook, document preparation, and catering as needed
Project set up in company software platforms
Input all contracts, budgets, budget adjustments, purchase orders, and change orders in Procore
Prepare drawing index for projects
Assist with & distribute plans/specs
Set up electronic and hard copy job files for the office and field
Prepare & issue subcontractor contracts and purchase orders including: Pre-contract safety & health agreements, Pay apps, W-9, Policies and Procedures, etc., Material supplier list
Maintain and track insurance for all subs on each project
Assist with prep on applications for payment to the owner
Assist with review of subcontractor pay apps and invoices
Review subcontractor certified payrolls and preparation of forms for submission to Government
Distribution of checks to subs and obtaining sub lien waivers
Obtain, prepare, and distribute close-out documents
General correspondence with subcontractors and suppliers
Prepare shipping documents and pack items for shipping via DHL, FedEx, UPS, and USPS
Request and submit Performance and Payment Bonds for new projects
Import/export needed information into RMS, including but not limited to: Subcontractors, Data entry for certified payrolls, Insurance, SF 1413's
Prepare Quality Control Plans and Accident Prevention Plans for new projects and bids
Obtain and submit information for Government quarterly and semi-annual reports (i.e.: ARRA and subcontracting reports, etc.)
Assist in obtaining badge privileges for subcontractors
Prolonged periods of sitting at a desk and working on a computer
Preferred
Bachelor's degree in related field preferred
Prior related office experience preferred
1-3 year experience preferred
Notary
Preferred previous experience with Microsoft Office Applications, Procore, Timberscan, and Sage
Benefits
Health
Dental
Vision
Health Savings Account (H S A)
Accident Coverage
Company Sponsored Basic life and AD&D
Voluntary Life and AD&D
Disability
Employee Assistance Program (EAP)
Vacation
Sick Leave
401K with Company Matching
Company
Bryan Construction Inc.
Bryan Construction Inc. is a construction firm dealing in commercial builds, renovations, multi-family housing, and military construction.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase