Milwaukee County · 14 hours ago
Assistant Administrative
Milwaukee, WI
Full-time
Onsite
Entry Level
$19.88/hr - $29.83/hr
1+ years expMilwaukee County is searching for individuals who want to make a difference in the community. The Assistant Administrative role involves managing administrative duties for the Department of Administrative Services, primarily supporting the Architecture, Engineering and Environmental Services division, while also handling front office responsibilities.
GovernmentProfessional ServicesReal Estate
No H1B
Responsibilities
Internal system administration; support for project management software: Perform system administration using various project management software systems to generate, track and monitor project records. Review, analyze, and prepare reports showing status and performance to date from project planning through closeout. Trouble shoot software issues and create service requests
Project and work management coordination: Provide AE&ES staff with support, including but not limited to the following: B2GNow contract payment and TBE participation compliance tracking; LCP Tracker contract payment certification and residency goal tracking; Bid Express electronic bidding; DocuSign electronic signature processing; Power BI, and Infor CloudSuite project and budget financials
Administrative Manual of Operating Procedure (AMOP): Enforce and develop Standard Operating Procedures to meet County objectives and ensure compliance; review and revise existing procedures as needed
Administrative support: Provide superior customer service; Ensure submittal deadlines are met; assume responsibility for Quality Assurance / Quality Control of services, work products and communications; perform electronic filing; process incoming/outgoing mail; replenish office supplies as needed; answer multiple phone lines; schedule calendar appointments; greet visitors; maintain front office and communal spaces; work with all staff to support department mission to provide superior customer service and excellent project delivery
Maintain Archive Records: Describe, identify, locate and manage archival storage of project related files including but not limited to: plans, specifications, operation and maintenance manuals, design reports, environmental assessments and record/shop drawings. Categorize files by description, storage location and format. Coordinate with existing entries in Record Inventory Database systems as needed per County retention standards
Convert Paper to Electronic Files: Review existing paper files and asset as-built drawings for conformance with record retention standards. Scan appropriate existing paper files and upload to electronic storage
Other duties as assigned
Qualification
Required
Current resident of Wisconsin
High School Diploma or equivalent required
At least one (1) year or more experience in Project Management, or Administrative or Clerical setting
Advanced knowledge of Microsoft Office products, word processing, spreadsheets, Power Point, One Note, Outlook, Teams
This position requires an ability to follow purchasing agreement requirements, to utilize electronic spreadsheets for budget and expense tracking, and the ability to interpret material and labor billings according to actual work performed
Superior organizational skill, highly collaborative work style, and the ability to prioritize/multi-task are a must for this position
Must have thorough knowledge of and skill with MS Office and experience in data input and analysis using spreadsheets
Preferred
Experience with software incorporating business process workflows desired
Benefits
Competitive benefit package
Company
Milwaukee County
Milwaukee County at a glance: Interested in working in the public sector? Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.5MKey Investors
Wisconsin Economic Development
2017-03-07Grant· $0.5M
Leadership Team
Tahir Hassan
Chief Technology Officer
Jaci Bobo
Chief Information Officer
Recent News
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2024-05-24
2023-07-28
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2023-07-21
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