Thermo Fisher Scientific · 3 hours ago
Executive Assistant
Highland Heights, KY
Full-time
Onsite
Senior Level
5+ years expThermo Fisher Scientific is excited to offer an opportunity for an Executive Assistant to support their Lab leadership at their Highland Heights, KY location. The role involves providing exceptional administrative support, managing executive calendars, coordinating global travel, and ensuring smooth workflows for the executive team.
BioinformaticsBiotechnologyCloud Data ServicesConsultingHealth CareLife ScienceManagement Information SystemsOffice SuppliesPrecision Medicine
No H1B
Responsibilities
Maintain and manage executive calendars, including recurring meetings, prioritizing appropriately, and using good judgment in offering solutions to complex scheduling and meeting planning as needed
Help VP remain proactive in managing times and priorities
Function as the primary interface on behalf of the VP to ensure smooth workflows
Interface professionally with other key leaders, customers, and colleagues
Enable complex global travel activities; prepare and coordinate complex and multi-stop travel, including accommodations, local transportation, passport/visa requirements
Proactively compile, submit, and track expenses for the executives in a timely manner. Anticipate potential travel issues and respond accordingly
Schedule and coordinate complex meetings, including attendee communications, venue management, audio/video set-up, catering, and program material preparation
Collate and access data and information in Excel and can create high-quality PowerPoint presentations
Serve as an information source and respected advisor on departmental and organizational policies and procedures
Track and drive completion of key deliverables, proactively following up on outstanding items as needed
Track and facilitate external commitments and approvals needed in a timely manner
Uphold the strictest confidentiality on information gleaned as part of responsibilities
Manage highly confidential information and documents with discretion and confidentiality
Proactively manage communication (emails, phone calls, necessary follow-up); screen telephone or email inquiries, communicate messages, redirect calls, and respond to urgent inquiries from the corporate office, global site offices, and internal/external stakeholders over multiple time zones
Provide exceptional attention to detail in all efforts and outputs. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention
Qualification
Required
5+ years' experience working with executives within and outside the company, customers, vendors, visitors, etc
Demonstrated expertise in Microsoft Office products, including Word, Excel, PowerPoint, Outlook and willingness and ability to learn company-specific software or system tools
High school diploma required. Associate degree or equivalent preferred
Ability to work to deadlines or address priorities even if after work hours (as needed)
Strong organizational skills with the ability to multi-task
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Strong organizational and planning skills in a demanding environment
Proven ability to manage confidential and sensitive information with the ability to exercise discretion and show good judgment
Demonstrated experience in working to independently identify, analyze, and solve problems with creative and successful solutions
Previous success at building strong organizational relationships in a global environment and in fostering teamwork
Exceptional English written and verbal communication skills
Proven ability to interact successfully with varying levels in and outside the organization in a demeanor that is representative of the leadership team
Demonstrate an adaptive and flexible work style shown to be effective working across varied types of clients, senior level leaders and front-line colleagues that are geographically dispersed
Fluency in creating presentations, and in executing within Excel, i.e., can manipulate pivot tables, create formulas, etc
Ability to thrive in environments that may present multiple and simultaneous demands for attention; ability to prioritize effectively in these situations in global organization
Must be legally authorized to work in the United States without sponsorship
Must be able to pass a comprehensive background check, which includes a drug screening
Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner
Able to work upright and stationary for typical working hours
Ability to use and learn standard office equipment and technology with proficiency
Able to perform successfully under pressure while prioritizing and handling multiple projects or activities
May require as-needed travel (0-20%)
Preferred
Associate degree or equivalent preferred
Company
Thermo Fisher Scientific
Thermo Fisher Scientific is a biotechnology and laboratory equipment company that provides a wide range of scientific products and services.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$15.97BKey Investors
National Grid
2025-11-24Post Ipo Debt· $2.42B
2025-09-30Post Ipo Debt· $2.5B
2023-08-07Post Ipo Debt· $2.95B
Leadership Team
Marc Casper
CEO
Stephen Williamson
Senior Vice President and Chief Financial Officer
Recent News
CB Insights
2026-01-23
Company data provided by crunchbase