SpringWorks Therapeutics · 8 hours ago
Senior Manager, Marketing Operations - Meetings & Budget Management
Boston, MA
Full-time
Hybrid
Senior Level
$121K/yr - $182K/yr
5+ years expSpringWorks Therapeutics is a commercial-stage biopharmaceutical company dedicated to improving the lives of patients with rare tumors. The Senior Manager, Marketing Operations, will lead and manage the marketing operations for the Rare Tumor Commercial Team, focusing on budget management, print operations, and national POA meetings while collaborating cross-functionally to enhance operational efficiency.
BiopharmaBiotechnologyTherapeutics
Responsibilities
BU Lead for National POA Meetings (2/year)
Develop and align the national POA strategy with brand objectives, launch milestones, field needs, and annual priorities
Partner with key cross‑functional teams (Brand, Sales, Medical, Training, Operations) to define goals, themes, and key messages
Build the annual POA calendar and lead end‑to‑end agenda development across general sessions, clinical updates, workshops, and breakouts
Ensure clear, consistent, compliant content; manage MLR review
Develop executive presentations, keynotes, and storytelling for leadership
Serve as the central coordinator across internal teams and external agencies
Lead POA workstreams, track decisions, and drive milestone accountability
Oversee all logistics, including venue sourcing, production/AV, run‑of‑show, breakouts, staging, travel, and onsite execution
Manage production elements such as scripting, rehearsals, and technical integration for polished delivery
Oversee budget, contracts, SOWs, agency RFPs, and vendor performance
Ensure full compliance with PhRMA, OIG, and internal policies
Manage risk mitigation and onsite readiness
Collect field feedback and deliver insights‑driven recommendations and leadership summary reports
Create a multi‑cycle improvement roadmap to enhance POA effectiveness year over year
Own the end‑to‑end print and fulfillment model and continuously streamline processes
Maintain SOPs, SLAs, QA standards, and compliance guardrails (versioning, expiration, ISI, destruction)
Ensure MLR alignment so only approved materials are produced and distributed
Manage centralized intake for print jobs, reprints, kitting, and event shipments
Build production timelines and capacity plans tied to launches, congresses, and field demand
Coordinate with cross‑functional partners and vendors to prioritize needs and reduce rush work
Lead RFPs and manage print vendors, 3PLs, and kitting partners; track KPIs and performance
Oversee pre‑press, press checks, and finishing to ensure quality and brand consistency
Optimize print specs for cost, quality, and speed
Maintain strict version control and execute recalls/destruction of outdated materials
Manage inventory strategy (par levels, reorder points, obsolescence)
Maintain and improve the ordering portal, ensuring accurate inventory and a user‑friendly experience
Set ordering rules, approvals, and shipping restrictions
Provide usage analytics and insights to guide future material planning
Manage budget, POs/SOWs, forecasting, and cost optimization
Oversee end‑to‑end processing of Statements of Work (SOWs), amendments, and purchase orders (POs) for the Marketing team
Manage 200+ POs, including month‑end vendor reporting, actuals receiving, and maintaining the BU open‑PO report
Partner with Finance on budget management, accrual tracking, and overall Commercial Spend oversight
Manage all BU invoices to ensure timely payment; serve as primary contact for Accounts Payable to resolve invoice issues
Lead the transition of SOW/PO processes and systems from legacy to new across cross‑functional teams
Serve as subject matter expert for contracting processes within US Rare Tumors Marketing; train employees on SOPs/systems and recommend improvements to enhance operational efficiency
Develop and manage the end‑to‑end onboarding and offboarding process for employees, including establishing communication workflows to ensure timely system access and removal across both organizations
Lead transitions from legacy onboarding to updated processes and standards
Document all onboarding/offboarding procedures and create role‑specific checklists for employees and managers
Maintain Sales and Marketing organizational information (org charts, rosters, headshots, distribution lists) critical to onboarding and daily operations
Create and maintain an internal intranet site to centralize key business unit resources (POA materials, team information, SOPs/policies, onboarding tools, field communications, congress plans, annual priorities, links, and culture‑team content). Ensure accuracy, usability, and ongoing updates
Manage, archive, and ensure compliance of all field communications
Implement best practices for content management, including version control and adherence to organizational standards
Communicate the availability and value of intranet resources to the US Rare Tumors Business Unit
Contribute to the overall success of marketing operations through efficient planning and execution, and evolution and innovation
Ad hoc projects and tasks as assigned
Perform other duties as assigned to support overall team objectives
Qualification
Required
Bachelor's degree
Minimum 5 years of pharmaceutical/biotech experience, including at least 2 years in Marketing Operations and/or project management
Strong knowledge of pharmaceutical and promotional regulations; experience in high‑risk contracting environments
Proven project and vendor management skills, including budgeting, prioritization, logistics, and performance oversight
Ability to lead national POA planning (preferred), with experience in sourcing, procurement, or meeting management
Strong interpersonal, negotiation, communication, and presentation skills
Ability to influence without authority and collaborate across cross‑functional teams
Demonstrated ability to manage multiple projects and operate effectively in a fast‑paced, high‑expectation environment
Operates with urgency, efficiency, flexibility, and attention to detail in a rapidly changing environment
Excellent communications skills with an ability to efficiently and productively communicate both orally and in writing; track record of effective and influential presentations to external and internal stakeholders
Proven ability to lead and collaborate with cross-functional teams
Embody the organization's values to act with empathy and humility to drive a culture that takes ownership and accountability for their individual and teams' performance
Strong interpersonal communication skills to collaborate with colleagues, stakeholders, and vendors effectively and clearly in a remote hybrid work environment
Ability to travel occasionally 50% travel required; including overnight stay driven by business need
This position must be able to work East Coast hours
Preferred
Ability to lead national POA planning (preferred), with experience in sourcing, procurement, or meeting management
Experience in oncology and/or rare diseases and product launches (preferred)
Benefits
A discretionary annual bonus may be available based on individual and Company performance.
Best-in-class benefits for our team of SpringWorkers who work with urgency on behalf of patients suffering from devastating diseases.
Company
SpringWorks Therapeutics
SpringWorks Therapeutics is a biopharmaceutical company that develops medicines for patients with severe rare diseases and cancer.
201-500 employees
Funding
Current Stage
Public CompanyTotal Funding
$1.02BKey Investors
Perceptive Advisors
2025-04-28Acquired
2023-12-04Post Ipo Equity· $275M
2022-09-07Post Ipo Equity· $225M
Leadership Team
Saqib Islam
Chief Executive Officer and Member of the Board of Directors
Recent News
2025-12-15
Company data provided by crunchbase