Flexcar · 11 hours ago
Facilities & Launch Manager, West
San Jose, CA
Full-time
Onsite
Senior Level, Lead/Staff
$88K/yr - $105K/yr
8+ years expFlexcar is expanding into California, and they are hiring their first operations leader on the West Coast. The Facilities & Launch Manager will play a critical role in opening, stabilizing, and scaling Flexcar facilities in the west, ensuring operational readiness and compliance.
AutomotiveCustomer ServiceRetail
Responsibilities
Lead on-the-ground execution for launching new Flexcar facilities statewide (Bay Area → Southern California → Pacific Northwest expansions)
Coordinate buildouts, remodels, vendor work, site readiness, signage, utilities setup, Life Safety plans, and inspections
Own day-one readiness: landscaping, janitorial, security, cameras, IT setup coordination, waste, lighting, equipment delivery, permitting, and occupancy requirements
Partner with Expansion, Facilities, and Fleet leadership to build standardized launch playbooks and checklists tailored to California regulatory requirements
Maintain safe, clean, compliant facilities aligned with OSHA, local building codes, and California-specific regulatory standards
Conduct routine inspections to identify maintenance, safety, and operational issues and resolve them quickly
Manage all facility-related records, work orders, vendor contracts, budgets, and compliance documentation
Oversee preventative maintenance scheduling, service contracts, and emergency repair response
Ensure each facility supports throughput targets for infleet, defleet, service, and member experience
Source, negotiate, and manage relationships with contractors, trades, and service providers across the West Coast
Coordinate renovations, repairs, janitorial, security, landscaping, waste management, and specialty services (lifts, compressors, car wash, EV chargers, etc.)
Maintain cost control, verify invoices, track budgets, and ensure high service quality from all vendors
Coordinate onboarding logistics for California new hires, working closely with the People Team (all I-9 verification, compliance steps, and final approvals completed by HR)
Support payroll accuracy by collecting and reviewing timekeeping inputs; final payroll processing is completed by HR/Payroll
Submit employee documentation to the People Team and ensure proper record routing; HRIS administration remains with HR
Coordinate training schedules, safety orientations, and required compliance trainings; provide logistical support for team meetings and employee engagement events
Serve as a point of contact for basic employee questions related to onboarding, policies, timekeeping, and workplace procedures, escalating issues appropriately
Work with Fleet, Service, and Member Experience teams to ensure the facility enables operational throughput (vehicle movement, parking optimization, infleet/defleet readiness)
Support inventory management tasks such as supplies, uniforms, consumables, and operational materials
Assist in corporate or customer events, community relations, and local partnerships as needed
Act as the local point-of-contact for real estate, landlords, inspectors, utility companies, and municipalities
Qualification
Required
8+ years in facilities operations, property management, or dealership/back-of-house operations
Demonstrated experience coordinating maintenance, vendors, contractors, and site repairs
Strong understanding of OSHA, local permitting, and building code requirements
Experience managing multi-year vendor contracts and budget controls
Exceptional organizational skills and the ability to manage multiple workstreams simultaneously
Proficient with Microsoft Office, QuickBooks, basic project management tools
Comfortable being a founder-like 'first person on the ground.'
Preferred
Experience supporting new-site launches, dealership buildouts, or renovations
Experience in HR administration, payroll accuracy, compliance, or onboarding coordination
Automotive, dealership, mobility, or multi-site operations experience
Comfort working with executives, general contractors, inspectors, and internal cross-functional teams
Physical Requirements (Essential Functions – California FEHA & ADA Compliant)- This role may require standing for extended periods during inspections or walkthroughs, walking, bending, walking facilities, climbing stairs and lifting up to 25 pounds on an occasional basis
Benefits
Flexible Paid Time Off and Sick Time
401(k) with company match from day one of hire
Excellent, low-cost healthcare coverage including: medical, dental, vision, eligibility day one
Discounted employee rate on Flexcar products and no annual membership fee
Weekly Pay
And other amazing perks!
Company
Flexcar
Flexcar is a vehicle subscription company that offers insurance and maintenance services.
201-500 employees
H1B Sponsorship
Flexcar has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (5)
Funding
Current Stage
Growth StageLeadership Team
Ryan Quinlan
Chief Operating Officer
Alisha Gandhi, MLER
Talent Acquisition Partner
Recent News
2025-01-29
GlobeNewswire News Room
2023-10-11
Company data provided by crunchbase