Pitzer College · 12 hours ago
Human Resources Assistant
Claremont, CA
Full-time
Onsite
Entry Level
$22.50/hr - $23/hr
2+ years expPitzer College is looking for a Human Resources Assistant to provide day-to-day support to the Office of Human Resources. The role involves handling administrative tasks, managing documents, and providing customer service to staff and visitors.
Education
Responsibilities
Serve as the first point-of-contact for telephone calls and emails to the office
Provide high-level customer service to assess the needs of visitors and answer or direct inquiries to other team members or corresponding office
Prepare/process payment of invoices, purchase orders, expense reports, and office supplies
Manage the correspondence for the general HR email account (HR@pitzer.edu), including responding to general inquiries and directing inquiries to appropriate team members
Maintain full stock of office forms, materials and college merchandise (e.g., greeting cards, authorization and hiring forms)
Prepare routine letters, mailings and documents from templates, including employment verifications, and general employee correspondence
Manage movie ticket and special event sales, including ordering, tracking sales, and secure petty cash
Collect, sort, open and distribute mail for the HR office
Provide daily runs to pick-up and deliver campus and U.S. mail to locations on campus; deliver mail to nearby, off-site mail center as needed
Develop, document and maintain standard operating procedures for all work processes
Responsible for managing confidential electronic and hardcopy personnel and office files, file storage and destruction
Create new files and file/scan a high-volume of documents in a timely manner, ensuring accuracy
Maintain and ensure strict control of access to HR general, medical, I-9 and personnel files
Coordinate hiring and termination for staff, student, and temporary employees
Work with hiring managers to ensure timely completion of hire paperwork and procedures in compliance with regulations and policies. Provide timely update to Executive Director of HR regarding any compliance risks
Prepare and distribute timely communications and notifications to and about new hires
Conduct new hire orientation, including onboarding and communication
Verify, be knowledgeable about and accurately manage federal I-9 forms and foreign and domestic hiring taxation issues for students and temporary employees
Coordinate termination procedures, including communications/notifications, collection of College property, data entry, change in relationship documentation, and pulling and storing files/records. Manage recordkeeping of key communications
Support to Recruiter may include coordinating the processing of payments for external outlets and assisting with other procedures and communications as assigned
Maintain basic knowledge of open positions, recruitment status and answer inquiries
Basic knowledge of benefits coordinated jointly for The Claremont Colleges through TCCS including medical, dental, vision, group life, long-term disability, employee assistance program, flexible spending accounts and joint voluntary plans
Reviews eligibility, taxation issues, and collaborates with Student Accounts and Registrar’s offices on eligible employee benefits
Serve as a backup for faculty hiring and terminations
Provide backup assistance to other HR/Payroll team members for projects as requested
Perform Other Related Duties As Required
Qualification
Required
Bachelor's degree
Two-Three years of Human Resources experience and/or office experience in combination with an HR certification or degree
Experience with federal I-9 regulations, forms and foreign and domestic hiring taxation issues for students and temporary employees
Knowledgeable in wage and hour laws and regulations
Professional demeanor and superior customer service to effectively manage inquiries and requests from internal and external constituents, including staff, senior administrators, faculty, students, and the general public
Exercise good judgment, tact, maturity, strict confidentiality and initiative in addressing inquiries and requests for information and secure filed and records
Outstanding written and verbal communication skills in English
Excellent telephone presence while managing multiple telephone lines
The ability to provide information in simple and concise terms to a diverse range of individuals
Ability to coordinate and prioritize multiple concurrent projects, bring them to completion by the established deadlines, meeting expectations, and accommodate frequent interruptions
Strong attention to detail and adherence to accuracy
Punctuality and dependability are critical requirements for this position
Ability to be proactive and work independently, and collaboratively as part of a team and with diverse populations
Must have access to reliable and secure computer and internet connection
Must maintain password protection for work files and records and ensure that no one else has access to password and login credentials at remote work site
Must have access to a dedicated and suitable workstation at remote location, including desk or table and supporting, upright chair
Must ensure workstation is safe and free from hazards
Must have valid driver's license and a driving record insurable under the College's General Liability policy
Must be able to drive self to/from nearby off campus locations
Preferred
HR Certification preferred
Preference will be given to individuals with direct experience in a human resources office in Higher Education
Experience with Workday HCM desirable
Benefits
Health, dental, and vision insurance
Retirement savings plans
Generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.)
Tuition reimbursement
Tuition exchange program participation
Company
Pitzer College
Pitzer College is a nationally top-ranked undergraduate liberal arts and sciences institution.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$1MKey Investors
Andrew W. Mellon Foundation
2023-06-06Grant
2018-07-10Grant· $1M
Leadership Team
Sam McGinty
Co-Founder and President - Center of Advancement for Students in Economics (CASE)
Laura Schaefer Troendle
VP Finance and Administration, Chief Operating Officer & Treasurer
Recent News
Morningstar, Inc.
2025-03-21
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