Yale New Haven Health · 16 hours ago
Senior Contract Specialist - Pharmacy
West Haven, CT
Contract
Onsite
Senior Level
5+ years expYale New Haven Health is a leading healthcare organization seeking a Senior Contract Specialist to manage contracts and negotiations for supplies and services across its entities. The role involves collaborating with various teams to achieve cost savings, standardization, and compliance while driving the supplier diversity strategy within the organization.
Health Care
Responsibilities
1. Working with clinical and administrative leadership, performing non-salary expense analysis, generating cost reduction initiatives for all of YNHHS, coordinating bid processes, conducting detailed analyses of bid options, negotiating contracts to promote product standardization, utilization review and expense reduction. Senior Contract Specialist provides leadership at monthly swim lane meetings and is responsible for generating ideas for CGC/OGC/NGC review by all entities. This includes compiling present spending data for each institution and researching various options for cost savings that may be available either with the products or the utilization of those products. Senior Contract Specialist prepares a separate cost /value analysis for each entity as well as for the System as a whole. This analysis details the present usage /costs as compared with the potential for reducing those costs as a result of change. Included in this analysis are non -financial factors that will influence the decision. Ultimately work to achieve agreement amongst the representatives of all entities on the strategy for purchase, contract terms and implementation within each entity for a particular product group
2. Administer the Capital Equipment negotiation and acquisition process for all entities of YNHHS. Assure the utilization of GPO contracts as appropriate, utilize benchmarking tools (such as ECRI) and industry equipment information, access the internal budgeting systems for information and leverage the volume of the YNHHS capital needs to obtain the greatest value for all institutions
3. Senior Contract Specialist acts as a liaison between the entities, encouraging the sharing of information and practices while bringing end users, clinical leadership and administrators together in a blended conclusion that can change and improve purchase and/or practice to achieve YNHHS goals. Senior Contract Specialist develops and implements additional opportunities to achieve interaction with key customers/stakeholders at each site to promote increased utilization of system contract services and improve customer satisfaction
4. Senior Contract Specialist must be able to maintain a high tolerance for the changing environments and differing cultures at each site and be able to incorporate those site-specific changes and ambiguities into the overall project negotiation and implementation plan for the system as a whole, redirecting the project as needed
5. Responsible for developing a formal Request for Proposal (RFP) that fulfills the requirements and incorporates all input from the professional end users throughout YNHHS. Solicit, analyze and award contracts to vendors using RFP process and in conjunction with overall YNHHS procedures and guidelines
6. The Senior Contract Specialist meets with physicians individually or in groups, at all institutions to seek information to include in the formal RFP process, to explain the available savings, or to assist in the organization of a trial of the products under review. This step is needed to gain consensus for physician preference product decisions
7. Senior Contract Specialist facilitates the negotiation process individually with vendors or with a team of representative users to achieve the preferred financial results as well as the desired terms and conditions needed by each institution
8. Maintain comprehensive contract files in the Infor Contract Manager tool in accordance with overall YNHHS procedures
9. Responsible for ongoing management of all contracts assigned in their area of responsibility. Responsible for maintaining System vendor relationships, monitoring contract compliance and responding to service level issues as identified by the entities of YNHHS
10. Facilitates the implementation of new products at each site so as to enable continuity of purchasing ability throughout the YNHHS
11. Act as liaison between the entities and attends institution-specific committees as necessary, encouraging the sharing of information and practices
12. Review, monitor and make comparisons of national, regional and local contracts (Vizient, NPC, etc.) to determine and ensure value to YNHHS and its affiliates. Participate in GPO councils as appropriate to provide member input and/or gain benchmarking information and networking
13. Responsible for supply chain savings targets, standardization initiatives and other YNHHS and hospital business plan initiatives as agreed upon annually in the form of personal goals
14. Follow all Corporate Compliance guidelines and Patient Confidentiality guidelines. Maintains the confidentiality of pricing among vendors and other outside parties
15. For the Sr. Contract Specialist assigned to Supplier Diversity, position responsibilities include: - Develops and implements the Supplier Diversity and Local Purchasing Plan to increase local and diverse purchasing throughout YNHHS. Partners with Community Health Equity, Community Relations, Health Equity and Diversity, Equity and Inclusion, among other departments, to communicate the business case for supplier diversity. Engages budget owners across the system to hardwire supplier diversity into our daily work. - Serves as an internal subject matter expert providing guidance and counsel on supplier diversity. Communicates key trends in the field. - Manages the collection of diverse and local supplier spending data and information across the enterprise quarterly and annually, develops and shares a monthly scorecard, tracks progress and identifies opportunities or gaps. Utilizes the Vizient and Supplier Gateway Supplier Diversity tools to enhance the program. - Proactively identifies internal procurement opportunities where high quality, cost effective diverse or local suppliers can be utilized. Responsible for achieving at least three times the position salary value in annual cost savings through using local and diverse suppliers. - Supports the Director of Strategic Sourcing to conduct and lead Supplier Diversity and Local Purchasing training sessions to internal team members and budget owners and external stakeholders. Supports stakeholders system-wide to help meet objectives. - Develops and leads an Internal Supplier Diversity Advisory Council to support this work. - Manages the development, implementation and tracking of the Tier 2 program. - Leads supplier outreach, education and networking to build relationships and identify diverse and local supplier connections. Builds positive relationships with key Supplier Diversity community partners. Establishes a Community Advisory Committee to assist in this work. - Develops and implements a diverse supplier onboarding program. - Actively participates in the Healthcare Anchor Network, GNEMSDC, WBENC and other MWBE advocacy organizations. - Attends conferences and workshop events supporting supplier diversity and representing YNHHS
Qualification
Required
Bachelor's degree (or equivalent) required in Finance, Business, Materials Management or related field, or actively pursuing a degree to be completed in a reasonable timeframe
Minimum of 5-7 years of experience in Supply Chain Management, preferably within Healthcare
Experience collaborating with various levels of personnel to explore alternatives to acquisition of various supplies and service such as Capital and Professional equipment, furnishings, projects, inventory and department supplies
Experience with contract, agreements and negotiating with vendors
Excellent communication skills (written, oral and presentation)
Ability to work independently
Problem solving skills
Effective time management skills
High level of aptitude in spreadsheet, databases, and electronic commerce
Ability to facilitate cross-functional work teams
Knowledge of computer software including Microsoft Word, Excel, and PowerPoint required and familiarity with an Enterprise Resource Planning (ERP) system preferred
Ability to lead value analysis teams and bring value analysis projects to a timely conclusion (including documentation in Infor Contract Manager) is a must
Preferred
MBA preferred
RN or Clinical /Technical experience preferred
Experience with Healthcare GPOs is also preferred
For the Supplier Diversity role, experience with health care supply chain, supplier diversity and/or hospital operations preferred
Experience interacting with high level leaders and management, as well as with community partners and diverse supplier non-profit advocacy organizations desired
CMRP designation or equivalent & relevant professional certification (Six Sigma, APICS CPIM or CSCP, etc.) preferred
For Supplier Diversity, must have a strong passion for achieving results by working with multiple and diverse stakeholders across the enterprise and the community
Passionate for improving community health through diverse and local purchasing strategies
Company
Yale New Haven Health
Yale New Haven Health is making it easier for people to access the latest medical treatments, advanced research and innovations through our five outstanding hospitals – Yale New Haven, Bridgeport, Greenwich, Lawrence + Memorial and Westerly – and our affiliation with the prestigious Yale University and its highly-ranked Yale School of Medicine.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Christopher O’Connor
Chief Executive Officer
Oliver Mayorga
SVP, Chief Medical Officer - Yale New Haven Health, Lawrence + Memorial Hospital/Westerly Hospital
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