ACLU of Massachusetts · 1 day ago
Communications Administrator
Boston, MA
Full-time
Hybrid
Mid Level
$66K/yr - $72K/yr
3+ years expThe ACLU of Massachusetts is a non-profit organization dedicated to preserving civil rights and liberties. They are seeking a Communications Administrator to provide administrative support to the Communications Department, manage content calendars, and assist in logistics for media events and other departmental activities.
CommunitiesGovernmentLegalNon Profit
Responsibilities
Provide meeting support for the Communications department, including but not limited to scheduling regular and ad hoc departmental meetings, preparing agendas and other materials, taking minutes, and tracking action items
Coordinate and execute logistics for Communications-hosted meetings and events with internal and external stakeholders, including booking space, distributing invitations, assembling materials, arranging catering, handling AV setup and related support for participants, and shepherding in-person guests
Coordinate with the full Communications team to manage the content calendar and track deadlines for major projects and publications (e.g., the ACLUM annual report, annual board elections postcard, campaign-related collateral)
Process and handle all departmental bills and invoices, including media subscriptions, travel expenses, and contracts with external vendors
Handle expense reporting and credit card reconciliation for the Communications Director
Manage the organization’s media database to maintain and update press lists and track media interactions
Make routine and ad hoc updates to the ACLUM website, under direction from the Communications Director, Senior Communications Strategist, and Audience Engagement Manager
Assist the Communications team in assembling materials, executing logistics, and setting up for media events, including press conferences and rallies
Assist in staffing ACLUM events and activities led by other departments with communications support, including capturing photo and video content and live streaming in the field
Assist the Communications Director, in collaboration with outside legal counsel, in tracking and responding to requests regarding ACLUM trademarks and copyrights
Assist in staffing the ACLUM Speakers Bureau, under direction from the Field Political Director and in collaboration with the Public Advocacy Administrator (i.e., monitoring and responding to the speaker request line, identifying appropriate ACLUM spokespeople, ensuring appropriate Field and Communications support for speakers)
Special projects and other tasks, as assigned by the Communications Director
Qualification
Required
Minimum of three years' professional experience providing daily and event-driven administrative and logistical support, in a fast-paced office environment
Strong organizational skills, with proven ability to manage multiple projects simultaneously, prioritize tasks, work well under pressure, and deliver against tight deadlines
Meticulous attention to detail and quality output
Highly skilled in small project administration, logistics, and event coordination
Highly proficient in the use of Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and SharePoint
Flexibility and willingness to learn new productivity tools, web applications, and resources
Excellent interpersonal, written, and verbal communication skills
A track record of interacting well with colleagues at all levels of the organization, as well as high-profile external partners and stakeholders
Ability to work proactively, collaboratively, and independently as needed to get things done
Strong belief in the ACLU's mission and work to defend and strengthen civil rights and civil liberties
Commitment to diversity and inclusion. Respect for differences in race, ethnicity, age, sexual orientation, gender identity, religion, ability, and socio-economic background
Preferred
Experience with Asana, WordPress, and Meltwater a plus
Benefits
401(k) plan plus employer match
Medical and dental insurance
Paid vacation and holidays
Reimbursement for mileage may be provided in accordance with ACLUM policies, when applicable.
Company
ACLU of Massachusetts
ACLU of Massachusetts advocates for civil liberties through legal action, education, and legislative efforts.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Bianca Sigh Ward
Chief Development Officer
John Ward
Chief Communications and Marketing Officer
Recent News
Company data provided by crunchbase