NorthBay Health · 14 hours ago
Manager, Payroll
Fairfield, CA
Full-time
Onsite
Mid, Senior Level
$130K/yr - $140K/yr
6+ years expNorthBay Health is an independent, nonprofit health system dedicated to providing exceptional care. The Payroll Manager is responsible for the overall management of payroll staff and processes, ensuring compliance with laws and standards while delivering timely payroll and maintaining quality service.
Health CareHospitalMedical
Responsibilities
Manages, develops and assists Payroll staff. Encourages professional development in collaborative environment
Demonstrates current knowledge required to administer payroll and comply with multi-state and federal reporting requirements
Plans and implements all payroll processes and practices, including regular audits, and assures compliance with Federal and State wage and hour law
In conjunction with the VP, Controller, translates knowledge of payroll professional and regulatory standards to policies, practices, and procedures and maintains for current changes
Schedules and maintains proper workflow and produces timely and accurate weekly payroll and related reports for NorthBay Health
Maintains and promotes quality service and best practice
Analyzes the payroll systems and processes for the purpose of assessing opportunities to improve processes / gain efficiencies, accuracy of compensation practices and calculations and providing accurate information for reporting on an ongoing basis
Maintains compliance with regulatory agency requirements
Meet all internal and external payroll processing and reporting deadlines
Maintains required current and historical payroll and employee benefit records as outlined by the California Association of Hospitals and NorthBay’s records retention guidelines
Acts as a resource to other departments for education and information in area of expertise
Manages system compliance with payroll practices, including regular audits and compliance with Federal and State wage and hour law
Coordinates the audit and storage process of all timesheets and payroll/personnel request forms submitted to maintain consistent application of current hospital policies and procedures. Notifies Administration in writing of any exceptions to policy that have been submitted for processing
Provides required documentation and assistance to auditors
Keeps Finance leadership informed regarding level of service being provided and level of employee satisfaction
Responsible for the payroll software systems, maintaining upgrades and network connectivity
Acts as liaison with Human Resources and Information Technology to maintain proper system environment, collaborate on processes and procedures and implement system infrastructure required to optimize utilization of technology throughout the organization
Assists Finance management with other duties as assigned to meet business needs
Qualification
Required
Bachelor's degree with 4 years payroll managerial experience, or an equivalent (minimum 8 years) combination of education and experience at a supervisory level is required
Minimum of at least 6 years of experience in the payroll function, minimum of 2 years in the recent 4 years
Microsoft Office with advanced Excel aptitude, advanced working knowledge and five plus years of payroll experience with major ERP software
Demonstrates current knowledge required to administer payroll and comply with multi-state and federal reporting requirements
Plans and implements all payroll processes and practices, including regular audits, and assures compliance with Federal and State wage and hour law
Schedules and maintains proper workflow and produces timely and accurate weekly payroll and related reports for NorthBay Health
Maintains compliance with regulatory agency requirements
Meet all internal and external payroll processing and reporting deadlines
Acts as a resource to other departments for education and information in area of expertise
Manages system compliance with payroll practices, including regular audits and compliance with Federal and State wage and hour law
Coordinates the audit and storage process of all timesheets and payroll/personnel request forms submitted to maintain consistent application of current hospital policies and procedures
Provides required documentation and assistance to auditors
Keeps Finance leadership informed regarding level of service being provided and level of employee satisfaction
Responsible for the payroll software systems, maintaining upgrades and network connectivity
Acts as liaison with Human Resources and Information Technology to maintain proper system environment, collaborate on processes and procedures and implement system infrastructure required to optimize utilization of technology throughout the organization
Assists Finance management with other duties as assigned to meet business needs
Demonstrates the True North values
Exhibits communication and interpersonal skills necessary to interface with all levels of management and staff
Ability to motivate, delegate, analyze information and problem solve
Ability to work independently, and as a team member, by establishing cooperative working relationships
Exhibits strong customer service history, requiring confidentiality and sensitivity
Ability to meet deadlines, multi-task and adapt to changing priorities is required
Business Acumen: Understands NorthBay's Payroll model, industry and marketplace
Dealing with Ambiguity: Demonstrates the ability and willingness to cope with change
Builds effective relationships with others: Uses listening and empathy and asks questions to understand what it is like to walk in another's shoes
Self-awareness and Communication: Understand own strengths, growth opportunities, attributes, and emotions
Decision Quality: routinely makes good decisions based upon a mixture of data, analysis, wisdom, experience and judgment
Command Skills: Understands and accepts the role of a leader and is comfortable under pressure
Development: provides development opportunities for staff and supports others in their personal and professional objectives by offering coaching and feedback
Problem Solving: Uses logic and methods to solve difficult problems with effective solutions
Preferred
Master's degree preferred
Oracle payroll experience preferred
Demonstrated working knowledge of computerized general ledger systems
Company
NorthBay Health
NorthBay Health is a locally based, nonprofit health care organization serving Solano County since 1960.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Mark Behl, MHA, MBA
President and CEO
Christopher Timbers
Vice President, CIO
Recent News
GlobeNewswire News Room
2025-01-30
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