St. Mary's An IB World School · 8 hours ago
Human Resources Director
Mission Viejo, CA
Full-time
Onsite
Lead/Staff, Director/Executive
5+ years expSt. Mary's An IB World School is seeking a Human Resources Director to plan, direct, and coordinate human resource management activities. The role involves overseeing recruitment, employee compensation and benefits, employee relations, and ensuring compliance with personnel policies and regulations.
Primary and Secondary Education
Responsibilities
Plan and facilitate recruiting efforts for all areas of personnel
Post and maintain online advertisements
Coordinate efforts with third-party recruitment services
Distribute resumes to appropriate hiring managers for review
Maintain records of employment applicants
Schedule and coordinate individual and group interviews for all parties
Prepare and send offer letters, employment agreements, and regret letters to candidates
Conduct new employee orientations and process new hire paperwork
Evaluate teaching staff credentials and qualifications and make salary recommendations to the Head of School
Create job descriptions in order to better evaluate administrative staff compensation
Collaborate with the CFO and Head of School to assist in preparation of the annual payroll budget to ensure that it correctly reflects faculty and staff employees and corresponding their compensation
Prepare, send and track annual Employment Agreements for 10-month and 11-month employees
Prepare and send annual letters to 12-month employees with salary increases
Prepare and send Employment Agreements and stipend requests for Department Chairs and Lead Teachers
Prepare and provide Employment Agreements for faculty and staff working Summer Academic Prep
Serve as a liaison between management and employees by handling questions, interpreting and administering Employment Agreements
Coordinate employee benefit programs, including health and welfare insurance, vacation, personal and sick pay, and tuition assistance program
Coordinate all annual Open Enrollment activities including brokers meetings, database changes, printed materials, communications with the broker, carriers and employees
Analyze and recommend changes to benefits practices to establish competitive programs
Provide personnel with health and welfare benefit packets upon eligibility
Process employee changes such as enrollments, status changes, additions and terminations with benefit broker and insurance carriers
Ensure proper employee contributions are in the payroll system on a timely basis
Process monthly benefit premiums for payment on a timely basis
Track employee vacation, personal and sick pay balances
Provide quarterly vacation accrual report to the CFO
Process requests for Tuition Assistance. Schedule committee meetings, submit requests, notify employees of the decision, collect transcripts, process check requests, track funding
Process requests for employee leaves of absence including FMLA, PDL, CFRA, Military, Workers’ Compensation and Personal leaves
Provide required documentation to employees, ensuring that all required forms are received, completed, returned and processed on a timely basis
Secure and track employee contribution for health and welfare benefits during leaves of absence
Process disability and paid family leave claims from the EDD on a timely basis
Provide support to employees throughout their leaves of absence
Work in collaboration with the Director of Operations and Facilities to ensure that any safety concerns are immediately identified and corrected in order to avoid injuries
Coordinate with the School Nurse when an employee is ill or injured on the job
Provide assistance to the employee if they require treatment at a local clinic or hospital and arrange for transportation when needed
Report, process and investigate industrial accidents in a timely manner to ensure state compliance
Track workers’ comp claims and ensure that the communication between the employee, attending physician, workers’ comp. carrier and school is timely and productive
Coordinate the Return-to-Work Program for injured employees. Review restrictions from the attending physician, identify what, if any, accommodations can be made, identify work that can be done on campus that follows the restrictions
Attend quarterly Claims Review meetings with the workers’ comp. insurance carrier
Develop and build relationships with faculty and staff to ensure that the Director of HR is a resource for all of their work-related needs
Identify and determine causes of personnel problems and assist in resolving matters
Develop recommendations to improve St. Mary's personnel policies and practices
Provide support and advice to management personnel and staff on employee relations issues
Continuously review and implement legal updates to ensure the School is compliant with federal, state and county regulations
Develop and implement HR policies and procedures that align with the School’s mission and goals
Advise management personnel on organizational policy matters such as discrimination, equal employment opportunity, harassment, labor law compliance and recommend needed changes
Review the school’s Employee Handbook to ensure that stated policies are consistent with current state and federal legislation. Update manual as needed
Maintain records for personnel-related data such as hires, transfers, performance appraisals, disciplinary actions and terminations
Study legislation, arbitration and decisions to assess industry trends
Ensure St. Mary’s compliance with state and federal employment laws
Represent organization at personnel-related hearings and investigations
Prepare and submit annual EEOC report to the Equal Employment Opportunity Commission
Ensure legal justification and compliance for school-initiated terminations
Coordinate final payments with the Business Office
Prepare and provide final packets for the employee which includes checks for balance of time worked, unpaid vacation and personal time, EDD Change in Status Notice
Collect, secure and distribute school-issued property to appropriate department managers
Conduct exit interviews for staff who voluntarily resign from St. Mary’s
Process claims for Unemployment benefits. Represent St. Mary’s School in EDD hearings
Attend Leadership meeting as scheduled
Oversee the training and work product of the HR Assistant
Prepare and enter payroll changes into Paychex payroll system
Coordinate the distribution and collection of school keys and staff parking assignments
Prepare and enter employee data in the annual DASL report on a timely basis
Maintain faculty/staff rosters and phone lists
Assist the School in day-to-day operations as needed
Provide current and prospective employees with information about policies, job duties, working conditions, wages, benefits and opportunities for promotion
Maintain personnel records. Pack, store and track personnel records in off-site storage
Support the School and its leadership
Other duties as assigned by the Head of School
Qualification
Required
Bachelor's degree or equivalent experience
Minimum 5 years progressive experience covering all areas of Human Resources Management
Outstanding interpersonal skills with a strong customer service focus (internal and external)
Strong written and oral communication skills with an ability to effectively communicate with all stakeholders of the school
Highly ethical and confidential team player
Strong computer skills with a proficiency in MS office suite
High energy, self-starter with ability to successfully prioritize and multi-task in an atmosphere in which time sensitive deadlines are the norm, as are interruptions
Benefits
Health and welfare insurance
Vacation
Personal and sick pay
Tuition assistance program
Company
St. Mary's An IB World School
Children can make an impact on the world right now. That's what St. Mary's School is all about.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase