PPAG (Princeton Public Affairs Group) · 7 hours ago
Bookkeeper - Full Charge
Trenton, NJ
Full-time
Hybrid
Mid Level
3+ years expPPAG (Princeton Public Affairs Group) is seeking an experienced and detail-oriented bookkeeper to monitor the finances of their firm. The role involves recording financial transactions, maintaining financial records, processing payroll, and generating reports for management.
CommunitiesConsultingPublic Relations
Responsibilities
Oversee the preparation of monthly, quarterly, and semi-annual reports regarding AR, cash collections, billings, etc
Daily review bank activity, pass pending transaction amounts to office administrator
Post cash receipts, review payment discrepancies
Process vendor invoices. Review increases/adjustments, uncleared checks - any vendor outreach, as necessary
Process check requests for fundraiser activity
Answer email inquiries – historical vendor transactions, skipped payments, customer balances, report requests, miscellaneous reports
Keep books updated for any type of activity
Review E-Treasury for questionable transactions
Submit Positive Pay files through E-Treasury
Observe bank balance levels to ensure fees are not incurred
Attend any scheduled ZOOM meetings/in-person meetings as required
Filing – paper/one drive documents
Attend Monday Morning Meeting
Prepare, process, and post payrolls
Provide updated financials for Partner calls and meetings
Prepare preliminary monthly invoicing
Prepare reports for Administrative Meetings
Provide Office Administrator with any issues/concerns for administrative meeting agenda
Attend administrative meetings either in-person or via ZOOM
Prepare and distribute >60 Day Receivables by Lobbyists
Reclass AMEX charges to accurately reflect expenses in the ledger
Process Partner auto allowances monthly
Process Partner auto and life insurances
Analyze bank Reconciliations – all entities
Provide Office Administrator with updated open AR (after postings updated)
Quarterly prepare: Partner Distributions
Business by Lobbyist report
Download all quarterly payroll tax filings for records
Yearly Review and Prepare: Review and prepare commission/referral fees for payment to recipients in July
Review Receivables – discussion of write-off uncollectable balances
Prepare reports for Annual Kick-off Meeting, attend offsite Meeting
Provide Lobbyist reports for review and updates for changes to Clients served
Process bonus payroll and reconcile payroll full year
Reconcile 401k Match, adjust, as necessary
Provide TPA information for 5500 compilations
Accrue prepaids
Prepare and issue 1099s for all Entities
NJELEC Annual Report Information to Office Administrator
Review posted transactions for accuracy – process any updates
Provide books to CPA for tax preparation
Review salaries/historical increases – provide information to Managing Partner
Follow-up with CPA for tax preparation/financial statement pricing
As Necessary/Other Unscheduled Activity: Interact with CPA for tax notices received and any accounting/GAAP questions
Prepare financial reports as requested
Assist employees with payroll questions and inquiries
Set-up new employees in ADP
Review and respond, if necessary, to all unemployment requests
Qualification
Required
At least 3 years of experience as a professional bookkeeper
Knowledge and experience with QuickBooks software
Experience with ADP Payroll
Proficiency in MS Office including Excel and Word
Knowledge of Accounts Payable and Receivable
Understanding of Year-end Processing Requirements
Experience with Bank Reconciliation
Strong Math Skills
Knowledge of GAAP
Company
PPAG (Princeton Public Affairs Group)
Princeton Public Affairs Group (PPAG) is the largest state lobbying firm in the country.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Bill Pascrell, III (BP3)
Partner/Strategic Advisor/Public & Government Affairs Professional/ Lobbyist
Recent News
2025-07-07
2024-12-16
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