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University of Tennessee, Knoxville · 2 days ago

Admin Specialist: College of Social Work - UTK

Knoxville, TN

Full-time

Hybrid

Mid Level

4+ years exp

The University of Tennessee, Knoxville is seeking an Admin Specialist for the College of Social Work. This role is responsible for providing administrative support to students, faculty, and the program director of the Online MSSW program, including coordinating logistics for events and managing program documentation.

Higher Education

H1B Sponsor Likely

Responsibilities

Provide administrative support to the Online MSSW Program Director and MSSW adjuncts such as assisting with course requests entries and updates and submitting the course request change form; collaborating with the program director to review and edit the course request schedule proof; confirming textbook adoptions each semester; ordering desk copies for course lecturers/faculty; collecting, uploading, and updating the syllabi as required; and making any necessary calendar updates for program director and/or travel arrangements and distributing program information

Coordinates the logistics of the MSSW orientations held in the summer and fall, the Comprehensive Exam, and the proficiency process, and schedules the online MSSW student meetings and events by coordinating the logistics and providing communication support and serving as the central point of contact responsible for managing timelines, documentation, and program communication. For example, answering student questions related to the proficiency exam, tracks required materials, routes submissions to faculty reviews, and follows up on needed items with targeted timelines

Coordinates the logistics for orientations with the Program Director, IT , and Student Success that includes developing the schedule of events, updating communication materials, securing IT/technology support. This position ensures execution of the content development of the Program Director and holds operation responsibility for the program's process flows and disseminating program communication

Responsible for taking minutes at the online MSSW Program related meetings

Manages, creates, and edits documents and manuals at the direction of the Online MSSW Program Director

Assists the Online MSSW Program Director by managing the program budget by tracking expenses such as printed items, event materials, and supply orders

Coordinate college-wide mid-term evaluations

Collect syllabi for online MSSW courses

Serve as the textbook coordinator for online MSSW

Point of contact for online MSSW students

Provide travel support and reimbursement requests for MSSW Program Director and Online MSSW Program students such as providing information on travel policies and deadlines and answering any questions or directing faculty to the point of contact or department

Submitting ORFs (Order Request Forms) for purchase items such as office supplies and memberships, event food, and all travel; assisting with international travel requirements and travel card requests; and creating and submitting expense reports for faculty review/resubmission. if/when needed, including gathering agendas, receipts, and conference details

Process petty cash requests for MSSW Program Director, and online MSSW students

Gather and report counts throughout year (current student, graduation totals, new student, projection figures, etc.)

Administrative support for the LEAD initiative

Other duties as assigned

Qualification

Microsoft Word SuiteOrganizational skillsInterpersonal communicationProblem solvingProject managementAdobeSAPBannerArgosCanvas

Required

High School Diploma or GED

4-5 years experience in an office environment with High School Diploma

1-2 years of experience in an office environment with a Bachelor's Degree

Strong organizational skills

Excellent interpersonal, written and oral communication skills

Ability to maintain confidential information

Professional decision making and problem solving skills

Ability to manage multiple projects and work assignments

Ability to accomplish projects independently with little or no supervision

Ability and willingness to consistently adhere to the College of Social Work mission statement, vision, strategic plan and all University and College policies and procedures

Advanced skill level in Microsoft Word Suite (Word, Excel, etc.)

Preferred

Bachelor's Degree

Experience working within an academic environment and graduate program

Knowledge of the University of Tennessee, policies and procedures

Experience with Adobe, SAP, Banner, Argos, and canvas

SAP or IRIS or dash experience

Benefits

UT market range: MR05

Find more information on the UT Benefits here

Company

University of Tennessee, Knoxville

Glassdoor4.3

As the state’s land grant, research-intensive institution, the University of Tennessee, Knoxville, is a university that leads.

Founded in 1794

Knoxville, TN, US

10001+ employees

https://www.utk.edu

H1B Sponsorship

University of Tennessee, Knoxville has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2025 (143)

2024 (100)

2023 (100)

2022 (83)

2021 (77)

2020 (108)