Ruby Jewel Ice Cream Sandwiches · 1 day ago
Administrative Associate
United States
Part-time
Remote
Entry Level
$24/hr - $27/hr
1+ years expRuby Jewel Ice Cream Sandwiches is a company that provides essential day-to-day support across multiple functions of the business. The Administrative Associate role involves operations, purchasing, inventory coordination, and general administrative support across various departments.
Food and BeverageManufacturingRestaurantsSnack Food
Responsibilities
Enter, update, and manage purchase orders in the company’s system
Coordinate purchase order fulfillment and follow up with vendors regarding confirmations, delays, and discrepancies
Place ingredient and supply orders based on established schedules and inventory needs
Track ingredient and supply inventory levels and flag shortages or issues to administrative leadership
Maintain accurate and up-to-date records related to purchasing, inventory, vendors, and pricing
Assist with organizing purchasing documentation for traceability and reporting purposes
Support periodic inventory reviews and reconciliation as needed
Provide general administrative support to multiple departments, including operations, quality, sales, and leadership
Perform routine data entry, reporting, and administrative tasks to support day-to-day business operations
Manage shared inboxes or administrative email communications as assigned
Maintain organized digital and physical filing systems, ensuring documents are current and easily accessible
Assist with document creation, formatting, and version control
Support internal communications by distributing updates, forms, and information as needed
Assist with general office coordination tasks such as ordering office supplies, tracking subscriptions, and maintaining vendor contacts
Support process improvement initiatives by documenting procedures and suggesting workflow efficiencies
Qualification
Required
Strong organizational skills and attention to detail
Comfortable working with multiple systems and learning new software
Ability to manage multiple tasks and prioritize effectively
Strong communication skills and a collaborative mindset
Interest in learning and supporting many areas of a small business
Adaptable and flexible in a fast-paced, evolving environment
Self-motivated with a willingness to take initiative
Comfortable working independently and as part of a team
Maintains confidentiality, especially with HR-related information
Preferred
1-3 years of administrative, office, or operations support experience preferred
Proficient in Google Workspace (Excel/Sheets experience a plus)
Benefits
401(k) program
Front-loaded PTO
Nine paid holidays (including one floating holiday)
Company
Ruby Jewel Ice Cream Sandwiches
Ruby Jewel is an ice cream sandwich manufacturer in Portland, Oregon
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Lisa Herlinger
Founder
Company data provided by crunchbase