Virtual Rockstar Careers · 11 hours ago
Project Manager \- Virtual Assistant
United States
Full-time
Remote
Mid, Senior Level
$7/hr - $7.50/hrVirtual Rockstar is hiring a Project Manager (Operations & Partnerships) – Virtual Assistant for a US-based multi-brand business operating across wellness, marketing, education, and technology. The Project Manager will be responsible for owning timelines, tracking deliverables, and driving execution across multiple initiatives, ensuring accountability across teams without requiring constant oversight.
Staffing & Recruiting
Responsibilities
Own and manage end-to-end project timelines across multiple brands and initiatives
Break down large initiatives into clear, actionable task plans
Track, enforce, and follow up on deadlines across teams, contractors, and partners
Proactively follow up on deliverables without being prompted
Maintain project visibility dashboards (status, timelines, owners, risks)
Provide concise status updates and flag risks early
Manage workflows in Asana, with readiness to transition into a custom Notion workspace
Maintain daily execution and communication within dedicated Slack project channels
Identify SOP gaps and recommend process improvements as bottlenecks arise
Ensure assets move from ready → live → repurposed, not stalled
Manage version control for assets, templates, and documents
Track approvals and ensure feedback is implemented accurately
Help prioritize urgent vs. important initiatives to protect executive focus
Track affiliate and referral partnerships and their deliverables
Coordinate timelines for co-created content and joint initiatives
Maintain a simple partnership database (contacts, status, next actions)
Ensure reciprocal obligations (emails, posts, promos, content) are completed on time
Attend calls with leadership and capture clear action items
Join or support select client calls when needed
Manage approvals and follow-through on client-facing deliverables
Create client reports and dashboards using AI tools (e.g., Claude)
Act as a point person for last-minute client needs, reducing executive interruptions
Create client reports and dashboards using AI tools (e.g., Claude)
Asana
Notion (transition-ready)
Slack
AI tools for reporting and documentation
Google Workspace / Microsoft Office
Qualification
Required
Proven experience as a Project Manager, Operations VA, or Senior Operations Coordinator
Strong ownership mindset with the confidence to follow up and push for delivery
Excellent spoken and written English communication skills
Highly organized, systems-driven, and execution-focused
Comfortable managing multiple workstreams simultaneously
Experience working in Asana; adaptable to Notion-based systems
Highly responsive and effective in Slack-based workflows
Preferred
Experience supporting founders, agencies, or startups is a strong plus
Benefits
Competitive salary commensurate with experience
Opportunities for professional development and growth
Work in a dynamic and supportive team environment
Make a meaningful impact by helping to build and strengthen families across the globe
Company
Virtual Rockstar Careers
Are you a skilled virtual assistant looking for rewarding opportunities to showcase your talent and expertise? Look no further than Virtual Rockstar! Virtual Rockstar is a community of dedicated professionals committed to excellence, integrity, and collaboration.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase