Gavin Foundation, Inc. · 2 days ago
Executive Assistant to President/CEO
Boston, MA
Full-time
Onsite
Entry, Mid Level
$25/hr - $27/hr
2+ years expGavin Foundation, Inc. is seeking an Executive Assistant to the President/CEO to provide high-level administrative and strategic support. This role involves managing complex scheduling, coordinating communications, and assisting with Board of Directors activities and special projects.
Addiction TreatmentEducationHealth CareNon ProfitOutpatient Care
Responsibilities
Serve as the primary point of contact for the President/CEO, exercising sound judgment to prioritize requests and act on behalf of the executive when appropriate
Manage and maintain a complex and dynamic executive calendar, including scheduling internal and external meetings, conferences, telecommunications, and travel arrangements
Anticipate scheduling conflicts and proactively resolve issues to optimize the President/CEO’s time and effectiveness
Coordinate daytoday executive office activities and ensure timely and accurate flow of information to and from the President/CEO
Read, research, route, and respond to correspondence and other materials; draft letters, reports, and documents as needed
Facilitate regular and effective communication with senior leadership, staff, Board members, and key external partners
Represent the Executive Office internally and externally with professionalism and in a manner that reflects positively on the organization
Prepare materials for Board of Directors meetings, executive meetings, and conferences, including agendas, reports, and supporting documents
Track followup items and deliverables to ensure timely completion after meetings and events
Assist with special projects, research, and report preparation as assigned by the President/CEO
Write, edit, and proofread correspondence and documents with a high level of accuracy and professionalism
Maintain organized records and files related to executive activities and confidential matters
Maintain absolute confidentiality and discretion with sensitive and highlevel information
Demonstrate exceptional customer service, professionalism, and diplomacy in all interactions with management, staff, and external contacts
Qualification
Required
High school diploma or equivalent required
Minimum of 2 years of experience providing executive-level administrative support
Must possess a valid MA driver's license
Must be able to pass MA CORI and Drug Testing requirements
Demonstrated understanding of, and committed to adhering to, federal and state policies (42 CFR Part 2, HIPAA)
Demonstrated expertise in complex calendar management and coordination of executive meetings and travel
Excellent verbal and written communication skills
Exceptional organizational skills, attention to detail, and ability to manage multiple priorities simultaneously
Ability to work independently, exercise initiative, and thrive in a fast-paced environment while also collaborating effectively as part of a team
Strong proficiency in Microsoft Office and web-based research tools; ability to quickly learn new technologies and systems
Benefits
Health Insurance
Dental Insurance
PTO
PFMLA
Tuition Reimbursement
Life Insurance
EAP
401K with match after 1-year
Company
Gavin Foundation, Inc.
The Gavin Foundation is a multi-service nonprofit agency providing comprehensive, community- based substance use education, prevention and treatment.
201-500 employees
Funding
Current Stage
Growth StageRecent News
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