Florida International University · 2 hours ago
Assistant Director Procurement Card Services
Miami, FL
Full-time
Onsite
Lead/Staff, Director/Executive
$80K/yr - $85K/yr
4+ years expFlorida International University is a Top 50 public research university located in Miami, dedicated to student success and community engagement. The Assistant Director of Procurement Card Services oversees the university's Credit Card Solutions Program, ensuring compliance and managing day-to-day operations while collaborating with various stakeholders to enhance program efficiency.
EducationHigher EducationPublic RelationsUniversities
Responsibilities
Directs and manages the day-to-day operations of the Credit Card Solutions (Pcard, Travel & Entertainment Card, and ePayables) Programs, supervises staff and manages daily workflow
Sets goals for the Credit Card Solutions team and program as a whole, pursues technology options to enhance process efficiencies, and supports compliance efforts
Supports the University Controller in ensuring adequate internal controls are in place to maintain compliance with the use of P-cards
Updates policy and procedure manual and training materials, as needed
Develops and participates in training for internal and external users
Analyzes card program activity and monitors trends to support oversight and decision-making
Collaborates with the university community to develop and provide accessible, user-friendly financial reports related to the card program
Assists in the month-end and quarter-end close process, including journal entry preparation, variance analysis, and reconciliation preparation/completion as assigned
Prepares journal entries and reconciles general ledger accounts and subsidiary accounts as assigned
Provides guidance to the university community on card program policies, procedures, and compliance requirements
Serves as a primary liaison for complex or specialized card program matters, as assigned
Develops and generates query-based reports to support management decision-making and program-related statistical analysis
Oversees the maintenance of financial records and prepares reports for information, auditing, and operational purposes
Assists with special projects as assigned
Performs essential duties in any emergencies such as hurricanes, public health emergencies, and/or any other university emergency closing
The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator
Qualification
Required
Bachelor's degree in an appropriate specialization and six (6) years of appropriate experience or a Master's degree in an appropriate specialization and four (4) years of appropriate experience
Experience in overseeing administrative and operational functions
Experience in compliance with applicable federal, state, local laws and regulations
Experience in providing assistance with month-end, quarter-end and year-end close processes
Experience in managing day-to-day operations and supervising staff
Experience in developing and participating in training for internal and external users
Experience in analyzing card program activity and monitoring trends
Experience in preparing journal entries and reconciling general ledger accounts
Experience in providing guidance on card program policies, procedures, and compliance requirements
Experience in developing and generating query-based reports
Ability to assist with special projects as assigned
Ability to perform essential duties in emergencies
Preferred
Prior audit/compliance experience a plus
Company
Florida International University
Florida International University is an American metropolitan public research university located in Greater Miami.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$7.95MKey Investors
National Oceanic and Atmospheric AdministrationUS Department of EnergyNational Institutes of Health
2024-10-20Grant· $0.4M
2024-03-28Grant
2023-01-10Grant· $3M
Leadership Team
Kenneth C. Hall
Senior Vice President of University Advacement and CEO of the FIU Foundation
Pablo Ortiz
Interim Senior Vice President of Advancement and Chief Executive Officer of FIU Foundation
Recent News
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2026-01-23
2026-01-22
2025-12-21
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