Pima County · 3 hours ago
Administrative Assistant II - Elections
Tucson, AZ
Full-time
Onsite
Entry Level
$17.37/hr - $23.45/hr
2+ years expPima County is seeking an Administrative Assistant II for their Elections Department, which plays a vital role in supporting department operations. The role involves managing public inquiries, data entry, and maintaining organized electronic files, as well as performing various clerical responsibilities to enhance operational efficiency.
GovernmentHealth CareRecyclingSustainabilityWaste Management
No H1B
Responsibilities
Responds to public and staff by providing general information pertaining to departmental or program activities
Answers single- and multi-line telephones, routes calls, and relays messages
Resolves routine problems in person, by phone, and through correspondence with complainant
Requests specific information by telephone
Checks documents for completeness and accuracy and issues licenses and permits
Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions, and claims
Edits documents for grammar, punctuation, spelling, and format
Codes, confirms, enters, updates, and retrieves data using automated filing systems
Verifies accuracy of data entered into the system and corrects information by making updates, additions, or deletions as required, and prints reports
Establishes and maintains filing systems and retrieves documents from files as required
Researches document files and automated records for specific information
Copies and distributes materials and acts as key operator for copy machine
Reads, screens, and directs mail and composes answers to routine correspondence
Calculates fees, records payments, and balances routine accounts
Operates various office equipment such as typewriters, computer terminals, and personal computers, facsimile machines, photocopiers, and calculators
Performing moderately complex word processing activities such as preparation of charts, graphs, and tables
Transcribing a variety of correspondence, reports, and documents from dictating equipment
Scheduling and arranging meetings, conferences, interviews, and other appointments
Training other staff members in office procedures and clerical activities
Assigning and reviewing the work of staff performing typing, filing, and other routine clerical activities
Qualification
Required
Two (2) years of experience performing secretarial or administrative tasks, providing support to a department, specialized program, or small business
One year with Pima County in an Administrative Assistant I position
Qualifying education and experience must be clearly documented in the 'Education' and 'Work Experience' sections of the application. Do not substitute a resume for your application or write 'see resume' on your application
Preferred
Experience in Word, Excel, Outlook, and PowerPoint for document creation, data entry, and communication
Experience handling customer inquiries or working in a front-desk or call center environment
Experience with/knowledge of entering, updating, and retrieving data from digital systems
Experience with/knowledge of verifying documents for completeness and accuracy, and editing for grammar and formatting
Experience with/knowledge of organizing and maintaining physical and/or digital filing systems
Company
Pima County
Pima County is a government sector that provides health, development, business, community, sustainability, wastewater & recycling services.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$0.49MKey Investors
U.S. Environmental Protection Agency
2023-10-23Grant· $0.49M
Recent News
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2026-01-17
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2025-09-01
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