Florida International University · 10 hours ago
Coordinator Administrative Services
Miami, FL
Full-time
Onsite
Entry Level
$45K/yr - $50K/yr
2+ years expFlorida International University is a Top 50 public research university with a diverse student body and a strong focus on research and community engagement. The Coordinator Administrative Services will manage the day-to-day administrative operations for the Career Planning and Placement Department, ensuring smooth operations and effective communication with various stakeholders.
EducationHigher EducationPublic RelationsUniversities
Responsibilities
Serves as the primary user responsible for posting all employment opportunities (full-time, part-time, summer, internship, and fellowship positions) to the law school's career services management software (Symplicity) in an accurate, timely, and consistent manner; this is a core and daily function of the position requiring high attention to detail and comfort with repetitive data-entry tasks. Inputs and maintains employer and job posting data, ensures proper categorization, deadlines, and application instructions. Serves as point of contact for employer inquiries related to job postings; schedules and coordinates on-campus interviews and recruitment events. Assists with organizing recruitment events, preparing presentations, and liaising with external employers, student organizations, and alumni
Greets visitors, screens incoming telephone calls and directs them to the appropriate person. Provides customer service to students, employers and faculty by responding to all inquiries. Assists in the day-to-day office operations and activities in the office
Serves as primary liaison with Dean's office regarding reporting for USNWR, working closely with the Associate Dean of Academic Affairs
Serves as the University's credit card user for departmental transactions. Adheres to University's credit card policies and procedures. Creates requisitions, receives merchandise in system and completes any follow-up with the Purchasing Department. Assists with ordering and maintaining inventory of supplies and materials. May work with Travel Liaison to coordinate event registration and travel; creating travel authorizations and processing expense reports for department personnel as needed. Assist and advises, as needed, the department head and staff members of budgetary and related problems. Provides purchasing assistance to other units as needed
Provides clerical and administrative support for Career Planning & Placement Office personnel. Maintains administrative and financial files and records for the office. Manages department e-mail account. Maintains office calendar, meetings, appointments, and events
Performs other related duties as assigned or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position
Qualification
Required
Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department; OR six (6) years of office or related experience; OR an equivalent combination of relevant education and/or experience
Preferred
High proficiency and comfort with repetitive, detail-oriented data entry into web-based career services platforms
Proven ability to learn and master new software systems quickly
Exceptional accuracy and organizational skills
Company
Florida International University
Florida International University is an American metropolitan public research university located in Greater Miami.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$7.95MKey Investors
National Oceanic and Atmospheric AdministrationUS Department of EnergyNational Endowment for the Humanities (NEH)
2024-10-20Grant· $0.4M
2024-03-28Grant
2023-01-10Grant· $0.15M
Leadership Team
Kenneth C. Hall
Senior Vice President of University Advacement and CEO of the FIU Foundation
Pablo Ortiz
Interim Senior Vice President of Advancement and Chief Executive Officer of FIU Foundation
Recent News
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2026-01-23
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2025-12-21
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