University of Michigan · 11 hours ago
Admin Asst Sr Healthcare (Intermediate underfill)
Ann Arbor, MI
Full-time
Hybrid
Mid, Senior Level
2+ years expThe University of Michigan is a leading academic health system dedicated to improving health through education, patient care, and research. The role involves providing high-level administrative support to faculty leadership in the Division of Hematology/Oncology, including managing complex calendars, coordinating events, and handling confidential matters.
E-LearningEducationHigher EducationUniversities
Responsibilities
Provide complex calendar management in support of faculty exercising discretion and judgment to analyze and appropriately prioritize complicated and challenging schedules; respond to frequent changes in schedules; screen the purpose of meeting requests; set priorities when there is a conflict; obtain information regarding the meeting and provide faculty with background information needed for meetings
Manage long-term coverage, vacation coverage and part-time pager coverage for faculty
Coordinate meetings, symposiums and other large events including reserving meeting rooms, arranging catering and AV needs, manage travel arrangements and process honoraria, prepare and distribute agendas and other meeting materials
Assist faculty with correspondence and calendar management. Maintain CV, Elements CV, SciENcv biosketch, and Other Support
Procurement of office, laboratory supplies, equipment and professional society memberships. Establish service contracts, track invoices and payments to vendors. Request payment of honorariums, consultant fees and other payments to individuals or companies
Create forms, excel spreadsheets, databases, and presentations including formatting of tables and graphics, as they relate to assigned faculty requests
Assist with completing clinic closing process and documentation; assist with completing and submitting faculty vacation via QGenda
Occasional interaction involving matters of a highly confidential or sensitive nature may include contact with university officials, government officials, administrators, potential and existing donors as well as patients
As part of the administrative team, participate in team meetings, assist team members, provide coverage for other administrative positions, participate in continuous improvement to protocols and processes
Additional duties as assigned
Qualification
Required
4+ years administrative experience
High school diploma or equivalent
Proven ability to prioritize, have exceptional organizational skills, meet deadlines and produce detailed and accurate work
Demonstrated ability to work successfully within a team and independently while able to exercise good judgment
Excellent computer skills (Microsoft Office and Google)
Proven ability to assess and handle highly sensitive and confidential matters with discretion and integrity
Strong interpersonal skills
Excellent written and oral communication skills
Flexibility with schedule
2-4 years administrative experience
High school diploma or equivalent
Preferred
Associates degree
Knowledge of University policy and procedures
Previous experience working in an academic medical institution or similar setting
Benefits
Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings
Company
University of Michigan
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving, and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
10001+ employees
H1B Sponsorship
University of Michigan has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (662)
2024 (594)
2023 (787)
2022 (473)
2021 (411)
2020 (324)
Funding
Current Stage
Late StageTotal Funding
$359.75MKey Investors
Michigan Economic Development CorporationNational Institutes of HealthBreakthrough T1D
2025-07-17Grant· $1M
2025-06-07Grant· $1.17M
2025-04-23Grant
Leadership Team
Greg McGuire
Managing Director, Mcity
Robert Goodspeed
Chair, Urban and Regional Planning Program
Recent News
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