Pima County · 14 hours ago
Administrative Assistant II - RWRD
Tucson, AZ
Full-time
Onsite
Entry Level
$17.37/hr - $20.41/hr
2+ years expPima County is seeking a highly motivated and professional Administrative Assistant II to join the Regional Wastewater Reclamation Department. The role involves handling a variety of administrative tasks such as answering phone calls, performing data entry, conducting research, and facilitating communication with supervisors and management.
GovernmentHealth CareRecyclingSustainabilityWaste Management
Responsibilities
Responds to public and staff by providing general information pertaining to departmental or program activities
Answers single- and multi-line telephones, routes calls, and relays messages
Resolves routine problems in person, by phone, and through correspondence with complainant
Requests specific information by telephone
Checks documents for completeness and accuracy and issues licenses and permits
Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions, and claims
Edits documents for grammar, punctuation, spelling, and format
Codes, confirms, enters, updates, and retrieves data using automated filing systems
Verifies accuracy of data entered into the system and corrects information by making updates, additions, or deletions as required, and prints reports
Establishes and maintains filing systems and retrieves documents from files as required
Researches document files and automated records for specific information
Copies and distributes materials and acts as key operator for copy machine
Reads, screens, and directs mail and composes answers to routine correspondence
Calculates fees, records payments, and balances routine accounts
Operates various office equipment such as typewriters, computer terminals, and personal computers, facsimile machines, photocopiers, and calculators
Performing moderately complex word processing activities such as preparation of charts, graphs, and tables
Transcribing a variety of correspondence, reports, and documents from dictating equipment
Scheduling and arranging meetings, conferences, interviews, and other appointments
Training other staff members in office procedures and clerical activities
Assigning and reviewing the work of staff performing typing, filing, and other routine clerical activities
Qualification
Required
Two (2) years of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business
Valid driver license is required at time of application
Valid AZ driver license is required at time of appointment
Preferred
Minimum two (2) years experience providing customer service in person, answering telephones and responding to email
Minimum two (2) years experience with Microsoft Office suite, including Word, Excel, Outlook, and PowerPoint
Minimum two (2) years experience with verbal and written communication, including preparing routine correspondence, memorandums, and other documents
Experience with/knowledge of overseeing administrative tasks, including handling office-related inquiries, resolving issues, electronic and hard-copy filing
Experience with/knowledge of data entry and updating spreadsheets
Experience with/knowledge of computers and office equipment, including copiers, scanners, fax machines, postage machines, and other office equipment
Company
Pima County
Pima County is a government sector that provides health, development, business, community, sustainability, wastewater & recycling services.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$0.49MKey Investors
U.S. Environmental Protection Agency
2023-10-23Grant· $0.49M
Recent News
Arizona Daily Star
2026-01-17
2025-09-19
Arizona Daily Star
2025-09-01
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