The Salvation Army · 9 hours ago
Administrative Assistant II - mc
Tulsa, OK
Full-time
Onsite
Mid Level
$17/hr - $17/hrThe Salvation Army is a charitable organization that provides a range of services to those in need. They are seeking an Administrative Assistant II to perform advanced, complex, and often confidential work, including data entry, event planning, and donor care duties.
CharityNon ProfitRehabilitation
Responsibilities
Performs data entry and maintenance of donor records and donor relations using the Development Department donor software management system
Administers the processing and receipting of gifts, donated monies, sorts, and records incoming gifts; prepares acknowledgement letters for certain donors; inputs data into the computer
Composes, prepares and/or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction such as correspondence, proposals, programs, statistics, invoices, agendas, donor correspondence, and donor acknowledgements, ensures the accuracy, completeness, and timeliness of the same
Performs a variety of administrative work associated with special projects; processes correspondence and special documents; ensures the accuracy and completeness of the same before submitting for approval and signatures
Research, compiles, interprets, and summarizes information for various reports, and special projects; research files, accounts, records, etc. to resolve problems and/or correct documented information; informs appropriate people of discoveries
Develops and maintains a filing system of a variety of correspondence, forms, cards, records, reports, and documents; maintains and utilizes the bring-up filing system; purges files to obtain and update information; ensures the files are maintained in an organized and efficient manner
Answers telephone in a courteous and tactful manner; schedules appointments; greets and assists employees and people from outside The Salvation Army; provides accurate and complete information regarding the office operations and/or services; attempts to resolve complaints in a calm, courteous, and tactful manner
Receive, open, and distribute mail in a timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail
Performs various bulk-mail activities; distributes information regarding The Salvation Army's services, programs, conferences, seminars, etc. in an accurate and timely manner; compiles mailing lists and ensures the accuracy and completeness of the same
Event Planning duties include organizing every aspect of an event, attending, and monitoring activities, and communicating with committee members to keep the project aligned with their goals. This includes planning budgets, booking venues, liaising with suppliers, managing logistics, and presenting post-event reports
Compiles information for booklets, kits, notebooks, etc. for conferences, seminars, meetings
Coordinate arrangements for routine meetings; ensure that meeting rooms are properly set-up and cleaned before and after meetings; prepares food and drink as necessary
Performs various clerical and support work associated with special projects, seasonal events, and committee meetings. Leads special projects as requested and performs other related duties as assigned
Plans and executes successful events including preparation of pre- and post- event analyses to assess opportunities, provide recommendations for future actions and improvements, and implement as appropriate
Prepares and maintains records, databases, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data into the computer to maintain records; research files to locate specific information found in documents, correspondence, lists, forms, etc
Processes invoices for payment to include requisition and check request; receive and process checks. Maintains appropriate back-up paperwork in files and ensures that payments are made in an accurate and timely manner
Answers and directs all incoming calls and use of paging system when necessary; assists other departments while relieving the Receptionist
Qualification
Required
High school diploma or G.E.D
Prefer to have secretarial courses from a technical or vocational school or training or experience which provides the required knowledge, skills, and abilities
Driver License
Ability to meet attendance requirements
Ability to read, write, and communicate the English language
Ability to perform routine mathematical computations
Ability to keypunch information into a computer
Ability to sort and file documents alphabetically and numerically
Ability to operate general office equipment including a telephone, fax machine, photocopy machine and computer
Ability to concentrate and strong attention to detail with constant breaks in concentration associated with answering phones or speaking in person to clients requiring assistance
Ability to work well under the pressure of deadlines
Ability to follow instructions and work independently with limited supervision
Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time
Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking
Benefits
Paid Time Off
Retirement Savings Plan
Supplemental Insurance
Voluntary Life Insurance and more!
Company
The Salvation Army
The Salvation Army is a charity organization that focuses on rehabilitation, job training, veterans, and grassroots services.
Founded in 1865
10001+ employees
H1B Sponsorship
The Salvation Army has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (2)
2022 (1)
2021 (1)
Funding
Current Stage
Late StageTotal Funding
$0.06MKey Investors
Community Foundation of the Mahoning ValleyTimken Foundation of Canton
2025-07-08Grant· $0.01M
2023-06-30Grant· $0.05M
Leadership Team
Michelle Dressler, MBA
Territorial Finance Secretary (CFO)
Clarence White
Chief Information Officer
Recent News
2026-01-07
Canada NewsWire
2025-11-18
Company data provided by crunchbase