The Fine Arts Association · 17 hours ago
Development Coordinator
Willoughby, OH
Part-time
Onsite
Entry Level
1+ years expThe Fine Arts Association is seeking a Development Coordinator to provide essential administrative and operational support for their fundraising efforts. This role involves maintaining accurate records, coordinating communications, managing donor acknowledgments, and supporting the Development Department's daily functions.
EventsNon ProfitPerforming ArtsTraining
Responsibilities
Assist with preparation, coordination, and mailing of annual fund appeals, newsletters, and other donor communications
Support development in creating donor lists, tracking mailings, and monitoring responses
Provide administrative support for digital fundraising campaigns and donor engagement initiatives
Maintain and update the grant calendar, ensuring deadlines are tracked and met
Assist with collecting, formatting, and organizing information needed for proposals, reports, and supporting documents
Keep organized digital and physical files of all grant-related correspondence and submissions
Maintain donor records in the organization’s database with accuracy and attention to detail
Process and record all donations, pledges, and recurring gifts in a timely manner
Generate acknowledgment letters and tax receipts, ensuring proper donor stewardship
Pull donor and gift reports as requested to support development strategy and board reporting
Manage the acknowledgment process for all donations, ensuring prompt and personalized thank-yous
Track restricted and unrestricted gifts for accurate reporting to finance and leadership
Support preparation of donor recognition lists, mailings, and stewardship touches
Conduct basic research on potential donors (individuals, foundations, corporations)
Prepare donor profiles, briefing documents, and background information as requested
Provide scheduling, meeting preparation, and follow-up support for development-related meetings and events
Assist with special projects and fundraising events as needed
Qualification
Required
Proficiency with donor database/CRM systems (e.g., DonorPerfect, Raiser's Edge, Salesforce)
Strong Microsoft Office skills, particularly in Excel, Word, and Outlook
Excellent organizational and administrative skills with attention to detail
Clear written and verbal communication skills for donor correspondence
Highly organized with the ability to manage multiple priorities and deadlines
Discreet and professional in handling sensitive donor and financial information
Team-oriented and flexible, with a willingness to support colleagues as needed
Strong work ethic, initiative, and commitment to the mission of the organization
Preferred
Associate or Bachelor's degree in communications, nonprofit management, business, or related field
1–3 years of experience in development, nonprofit administration, or office coordination
Familiarity with nonprofit fundraising processes and donor stewardship best practices
Company
The Fine Arts Association
The Fine Arts Association provides instruction in visual arts, dance, theatre, music, and arts therapies.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Paul Holm
Chief Executive Officer
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