Guidehouse · 1 month ago
Management Analyst, Technology Transfer Records
US - MD, Rockville
Full-time
Onsite
Entry, Mid Level
$56K/yr - $94K/yr
2+ years expGuidehouse is a consulting firm that provides a wide range of services to various sectors. The Management Analyst will serve as a Subject Matter Expert on records management, manage the Technology Transfer Record Management Project, and coordinate activities with NIAID and other stakeholders to ensure effective records management operations.
AdviceConsultingManagement Consulting
No H1B
U.S. Citizen Only
Responsibilities
Serve as Subject Matter Expert on records management for TTIPO and maintain legal and policy documents
Manage TTIPO Technology Transfer Record Management Project, including
Coordinate activities and communications with NIAID IT team who are building a NIAID technology transfer record management system
Work closely with the NIH enterprise technology transfer system (ETT) support team to coordinate NIAID's access to records and documents in ETT
Address any issues related to the project with ETT support team as needed
Identify crucial issues and consult with TTIPO leadership on major decisions
Serve as a liaison to NIAID Division staff to ensure Division's participation and collaboration in all aspects of the project
Coordinate activities and communications with other NIAID offices or programs
Update TTIPO leadership and/or TTIPO staff with project progress
Prepare communication materials; and
Conduct other activities as requested
Create, maintain and update the TTIPO records management procedures. Provide input and recommendations to improve TTIPO records management operation
Carry out the duties and responsibilities of TTIPO Records Custodian including attending Records Custodians meetings, maintaining and updating TTIPO's file plans and reporting back to TTIPO leadership
Manage and respond to all data calls related to records management such as Continuity of Operations, Risk Management, Essential Record Inventory etc
Manage TTIPO's paper records in compliance with all NARA and NIH/NIAID guidelines including NIH Manual Chapter 1743
Obtain training and proficiency in databases and electronic systems used by TTIPO (including ETT, NIAID technology transfer record management system, Case Management System (CMS), SharePoint, etc.)
Conduct activities in accordance with applicable policy and TTIPO guidelines on Record Retention (Keep and Destroy) schedules for both electronic and hard copy records
Perform record disposition activities in ETT in compliance with all NARA and NIH/NIAID guidelines including NIH Manual Chapter 1743
Make and provide copies, scan, file and attach hard copies and electronic copies of documents to paper or electronic records
Assist with responding to Freedom of Information Act (FOIA) requests and review of records under "Preservation". Alert appropriate staff of Preservation status
Maintain records management policy decisions
Provide a monthly report that summarizes records management activities initiated, ongoing and completed during the month
Perform the role of TTIPO's Records Manager in the TTIPO Records Management Workflow System (RMWS) being built for NIAID's technology transfer records management which will include the following responsibilities:
Analyze NIAID records in ETT and in the RMWS to trigger timely exports or imports of data between the systems
Facilitate exports or imports of data between the systems
Prioritize records for review by TTIPO and Division staff based on record retention schedules and knowledge of technology transfer agreements
Initiate batch record review in RMWS by ensuring records are assigned to current TTIPO and Division staff for review
Review all documents associated with a record and select essential and necessary documents to attach to the workflow to enable efficient review
Troubleshoot and take the lead to resolve any issues with records that are not timely reviewed by responsible parties at various steps in the workflow
Closely review final disposition decisions in RMWS and perform necessary steps in ETT and in RMWS to ensure appropriate follow-through and record disposition
Represent TTIPO in NIH working groups or committees to plan records management strategy and process for NIAID and CDC records relating to patent management and licensing
Lead efforts within TTIPO to implement records management plans for patent and license related records
Conduct quality control for accuracy and completeness of NIAID and CDC data in ETT
Follow all TTIPO, NIAID, and NIH policies, procedures, and naming conventions for assigned work
Add data, create records, and perform analysis in ETT related to NIAID and CDC record review and quality control
Create, maintain and update the TTIPO record review and quality control procedures
Create new contact, organization, agreement- and Intellectual Property-related records in various databases and electronic systems while ensuring data quality checks are performed
Assist with resolution of Contact and/or Organization data-entry issues in the ETT database
Access, search, enter and maintain data in TTIPO records, databases, and other electronic systems
Train other TTIPO staff on data entry, quality control of data, and other records management responsibilities
Review, manipulate and transition data from existing databases like CMS, RMWS and SharePoint to the ETT database
Run queries including an analysis of data and documents to generate routine and ad hoc reports related to TTIPO records including but not limited to EIRs/patents, license agreements, and transactional agreements
Generate internal memos that summarize data to inform decision making and to seek internal review and signature approval
Manage administration of agreements to provide more efficient timely technology transfer support to NIAID and CDC scientists
Provide accurate and timely verbal and written responses to inquiries regarding the status of technology transfer agreements
Conduct CRADA or Gift funds related activities for TTIPO, including
Request Common Accounting Numbers (CANs)
Coordinate activities with NIAID budget office, administrative office and program staff to avail the funds to NIAID scientists
Monitor when fund payments are due, and generate and send invoices to CRADA and Gift collaborators
Monitor upcoming expiration of CRADAs and Gifts, and coordinate activities with TTIPO staff and administrative office to notify NIAID scientists about remaining agreement time and CAN balance
Monitor upcoming termination of CRADAs and Gifts, coordinate discussions with TTIPO staff and NIAID scientists on remaining agreement time and CAN balance, prepare letters to CRADA and Gift collaborators, and if needed, coordinate refund activities
Monitor CRADA and Gift amendments and their impacts on agreement time, and communicate with NIAID budget office, administrative office and program staff accurately and timely
Manage administration of funds including identifying payments that correspond to NIAID CRADA or Gifts when requested by NIH Office of Financial Management to provide more efficient timely support to NIAID scientists; and
Provide accurate and timely verbal and written responses to inquiries regarding the status of funds. Add data, create and maintain records including but not limited to receivable, payment and other financial records, and perform analysis in ETT related to NIAID CRADA or Gift funds
Create, maintain and update the TTIPO CRADA or Gift funds procedures
Run queries including an analysis of data and documents to generate routine and ad hoc reports related to CRADA and Gift funds
Manage and respond to all data calls related to CRADA and Gift funds
Participate in Technology Transfer intranet and internet website maintenance and activities
Qualification
Required
Bachelor's Degree
Minimum of one (1) year of project management experience required
Minimum of two (2) years of professional experience in biomedical sciences that involved exposure to technology transfer agreements, OR minimum of two (2) years of experience in supporting negotiation of technology transfer agreements in support of biomedical sciences research in an organization is required
Preferred
Record management experience in a Federal Government agency will be preferred
Education, skills and relevant years of experience required for each support position are consistent with those identified as the minimum requirements for the labor categories specified in the contract
Benefits
Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Parental Leave
401(k) Retirement Plan
Group Term Life and Travel Assistance
Voluntary Life and AD&D Insurance
Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
Transit and Parking Commuter Benefits
Short-Term & Long-Term Disability
Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Care.com annual membership
Employee Assistance Program
Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
Position may be eligible for a discretionary variable incentive bonus
Company
Guidehouse
Guidehouse offers consulting services for public and commercial markets with expertise in management, technology, and risk consulting.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$0.75MKey Investors
Mission Daybreak
2023-11-06Acquired
2023-02-16Grant· $0.75M
Leadership Team
Scott McIntyre
Chairman and CEO
Alicia Harkness
Partner
Recent News
Washington Technology
2026-01-16
Washington Technology
2026-01-09
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