Viejas Casino & Resort · 7 hours ago
Office Manager Public Works
Alpine, CA
Full-time
Onsite
Mid LevelViejas Casino & Resort is seeking an Office Manager for their Public Works department. The role involves managing office operations, providing administrative support, and coordinating with stakeholders while ensuring compliance with policies and procedures.
CasinoGamblingLifestyleTourismVacation Rental
Responsibilities
Assisting the Director of Public Works and department supervisors, scheduling appointments, making phone calls, providing clerical duties, and completing bi-weekly reports
Manage Public Works office including administrative duties such as document filing and flow either in digital form or hard copies, purchase requisitions, and controls office inventory
Assists the water department on EPA projects-sanitary survey and lead-based inventory report
Keeping track of Team Member time off requests, PTO hours, completing timecards, assisting Team Members with clock log ins and outs, adjusting times for team members when needed, filing payroll, and picking up and distributing payroll checks and orders uniforms
Maintain all documentation, filings, and payroll for interns
Process paperwork including terminations, new hire, transfer, and job status change, disability information, family medical leave, certification updates, registrations, and classes for certifications for Team Members
Maintains and updates all tribal member contact information and address information
Coordinates access for keys, key cards, doors codes and computer access and maintains inventory, purchases, and repairs for department
Keeps and maintains all vehicles maintenance logs, registrations, fuel logs, schedule work to be performed on vehicles
Liaison between the homebuilder, the homeowners and AMIHA of the progress on home builds. Bi-weekly emails are sent to all involved
File, track, coordinate all SDG&E projects including downloading documents to the SDG&E portal and submitting payments
Request for resolutions from legal and supplying all documentation needed, submitting to council for signatures and final submittal to the requesting party
Maintains relationships with vendors and contractors, receives bids, and coordinates and schedules work and inspections
Assists in development and revision of forms, policies, and procedures
Prepares manuals, departmental correspondence, and various informational documentation
Serves as liaison for the department in its contacts with other departments, external agencies, outside vendors
Perform project startup items such as project specific items and submittals
Understanding of Construction Drawings and Specifications
Assist in preparing, updating, and managing project schedules
Complete logistical coordination for all aspects (materials, equipment, and subcontractors) of local operation
Special project management and assignments from Tribal council
Plan and coordinate team building, department contests, birthdays, lunches, holiday, and other special events
Ensures that a clean, safe, hazard-free work environment is maintained
Adheres to all company and department policies, procedures, and standard operating guidelines
Performs other duties as assigned
Qualification
Required
Ability to work with mathematical concepts such as statistics, probability, and interest
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations
Ability to define and solve problems, collects data, establish facts, and draw valid conclusions and deal with a variety of concrete variables in situations where only limited standards exist
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form
Ability to interpret a variety of instructions furnished in written, oral, diagram or scheduled form
Ability to work in a professional high-pressure environment while demonstrating and maintaining good personal relation/people skills and a positive attitude
Ability to multitask and work well under stress
Must be a self-starter and able to adjust to change
Must be able to work flexible hours during the day or evening including weekends, holidays, and all blackout dates
Four-year degree in a business-related field HIGHLY PREFERRED, or EQUIVALENT EXPERIENCE
Must be 21 years of age or older
Company
Viejas Casino & Resort
San Diego's Premier Gaming Resort, Viejas Casino & Resort is a AAA Four Diamond Award recipient since 2013.
Founded in 1991
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Carina Oseguera-Matthies
Senior Human Resources Business Partner
Tuari Bigknife
Chief Legal Officer
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