Old Dominion University · 9 hours ago
Executive Assistant to the Senior Associate Vice President for Dean of Students
Norfolk, VA
Full-time
Onsite
Mid Level
$44K/yr - $50K/yrOld Dominion University is looking for an Executive Assistant to support the Senior Associate Vice President for Dean of Students. The role involves providing administrative support, managing office operations, and coordinating various programs and services to assist students and staff.
Higher Education
Responsibilities
Support front desk operations including customer service addressing in-person, electronic, and phone call inquiries
Multitask and triage daily crisis situations in support of student needs
Provide management and supervision support of student hourly employees
Office management including supply inventories and office equipment
Develop, coordinate and implement divisional and office programs and services to support students and employees
Supporting the staff of the Senior Associate Vice President and Dean of Students with calendar scheduling, travel coordination, document and presentation preparation, administrative duties, and budget coordination
Qualification
Required
Considerable knowledge of office practices and procedures
Working knowledge of effective supervisory techniques
Working knowledge of computer applications such as Microsoft Office Suite
Working knowledge of client-server systems (e.g., Banner, PeopleSoft, or a similar program)
Working knowledge of effective customer service and problem-resolution techniques
Strong oral and written communication skills
Strong critical thinking and decision-making skills
Demonstrated ability to prioritize work and manage multiple projects simultaneously while producing quality work
Demonstrated ability to communicate effectively with professional and student staff, University officials, external agencies, and a variety of individuals who may seek this office for assistance
Demonstrated ability to draft and prepare correspondence, reports, special projects, spreadsheets, agendas, and minutes
Demonstrated ability to assist in planning, implementing, and coordinating special events
Demonstrated ability to work independently
Demonstrated ability to follow established guidelines and timelines
Demonstrated ability to independently initiate and carry out projects
Demonstrated ability to promote efficient workflow
Demonstrated ability to interpret policies and procedures
Demonstrated ability to coordinate meetings, schedules, and travel arrangements
Demonstrated ability to maintain confidentiality
Extensive experience using Microsoft Office software and database applications
Some experience as an administrative assistant supporting a mid-to-high level administrator
Some supervisory experience
Preferred
Some knowledge of Old Dominion University policies and procedures
Some experience working in a college or university setting
Some experience in coordinating events
Some experience with Banner Student Information System
Company
Old Dominion University
Old Dominion University is a school in Norfolk, VA
Founded in 1930
1001-5000 employees
H1B Sponsorship
Old Dominion University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (73)
2024 (52)
2023 (42)
2022 (38)
2021 (41)
2020 (18)
Funding
Current Stage
Late StageLeadership Team
Michael McShane
Co-founder of the Emergent Risk Initiative (ERI@ODU):
Yiannis Papelis
Chief Technology Officer, VMASC
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