NEOGOV · 6 hours ago
Administrative Assistant 2 (PCN 114169)
Juneau, AK
Full-time
Onsite
New Grad, Entry Level
$27.99/hr - $27.99/hr
0+ years expNEOGOV is seeking an Administrative Assistant 2 for the Alaska Department of Fish and Game located in Juneau. The role involves providing para-professional level assistance with various administrative tasks including personnel, payroll, evaluations, recruitment, and budgeting, while also supporting division staff with administrative and accounting functions.
GovTechHuman ResourcesInformation TechnologySoftware
No H1B
Responsibilities
Under general direction and as an assistant to Headquarters’ Administrative Officer 2 (AO2) in Juneau, the incumbent provides para-professional level assistance with the processing of multiple day-to-day administrative tasks including personnel, payroll, evaluations, recruitment, budget, accounting, travel, procurement, inventory, and adapting internal processes to meet the needs of the division statewide
The incumbent provides daily assistance to division staff regarding administrative, personnel, and accounting related functions
The incumbent of this position provides coverage for the AO2 in that person´s absence, acting with delegated authority as appropriate
As a timekeeper, the incumbent calculates and audits timesheets in compliance with State and Department guidelines, ensuring accuracy for premium pay such as overtime, shift differentials, and meal breaks
They serve as an IRIS HRM certifying officer, requiring a thorough understanding of payroll processing rules across multiple bargaining units to certify payroll and ensure employees are paid correctly
This position provides guidance and training on timekeeping systems, assists regional offices both remotely and in person, and acts as the division’s liaison with Payroll Services and the Department of Finance
Additionally, the incumbent disseminates payroll information, ensures compliance with policies and contracts, and supports staff with payroll-related inquiries and processes
The incumbent manages accounts payable for approximately 80 Sport Fish projects funded by multiple sources, ensuring accuracy and compliance with State fiscal policies and procedures
Responsibilities include reviewing and approving invoices, purchase requisitions, delivery orders, and other obligation documents for correctness, appropriateness, and proper documentation before forwarding to the Division of Administrative Services for payment
They monitor monthly APS and ALDER reports, reconcile expenditures, and prepare Agency Journal Entries (AJEs) as needed to correct errors, redistribute costs, or bill other agencies
Additionally, the incumbent provides financial analysis, forecasts potential over-expenditures, and assists with mid-year audits to maintain fiscal integrity across all projects
The incumbent serves as the primary travel arranger for Headquarters staff and Hatcheries, as well as the backup travel arranger for the entire Division of approximately 305 employees
Responsibilities include maintaining a fiscal-year travel log, compiling historical travel expenditure data, reviewing and approving Travel Authorization forms
Qualification
Required
Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement
One year of advanced-level clerical experience
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)
One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience
Benefits
Health insurance, which includes employer contributions toward medical/vision/dental
Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)
Group-based insurance premiums for Term life (employee, spouse or qualified same sex partner, and dependents)
Long-term and short-term disability
Accidental Death and Dismemberment
Long-term care (self and eligible family members)
Supplemental Survivor Benefits
Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
Matching employer contribution into a defined contribution program (new employees)
Employer contribution into a defined benefit or defined contribution program (current employees)
Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
Option to enroll in the Alaska Deferred Compensation Program
Personal leave with an accrual rate increase based on time served
Twelve (12) paid holidays a year
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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