Felton Institute · 8 hours ago
Operation Supervisor
San Francisco, CA
Full-time
Onsite
Mid Level
$71K/yr - $75K/yr
3+ years expFelton Institute is dedicated to providing innovative social services to transform lives in the community. The Operations Supervisor will lead the administration and operations of the Child and Adult Care Food Program (CACFP) while supporting the overall administration team, ensuring compliance with regulations and overseeing staff performance.
Non ProfitSocial AssistanceTraining
Responsibilities
Oversee the annual contract renewal with the California Department of Education Nutrition Services (CNIPS) for the administration of the CACFP
In collaboration with the RN and Operations Supervisor, manage Felton's Child and Adult Care Food Program (CACFP) for the EGE Program, including the Infant Food Program, ensuring adherence to the Simplified Buying Guide and Cycle Menus
Coordinate with the Operations Supervisor to identify and document CACFP revenues and reimbursements, ensuring all expenditures are allowable, necessary, and reasonable
Regularly monitor CACFP meal service across all ECE classrooms to ensure compliance
Conduct quarterly CACFP site monitoring assessments, follow up with action plans as needed, and submit facility monitoring reports three times per year as required
Lead the preparation of necessary documentation and binders for CACFP program reviews and audits
Review and maintain vehicle inspection checklists, coordinate vehicle maintenance and repairs with vendors, and handle DMV registration and insurance renewals
Work closely with the Accounting Department to track and validate all CACFP revenues, reimbursements, and expenditures
Ensure adequate food and supplies are purchased, stored, and served per CACFP guidelines, managing program requests for CACFP food items
Monitor storage conditions, complete regular inventory of food supplies and equipment, and verify compliance with CACFP standards
Ensure all appliances, such as freezers and refrigerators, are functional, properly maintained, and logged daily
Respond to on-site emergencies involving equipment, utilities, and infrastructure
Coordinate staffing for the kitchen and center assistants, ensuring appropriate coverage and communication with supervisors
Schedule, lead, and monitor CACFP program training for all staff, ensuring timely completion and certification
Identify and address unsafe conditions promptly
Oversee the timely processing of CACFP vendor invoices and records of expenditure (ROEs) for the CYFTAY division on a weekly basis
Perform various administrative tasks such as drafting routine correspondence related to operations and arranging meetings as needed
Handle recruiting, interviewing, onboarding, and training, and supervise the Kitchen team, Center Assistants, and Custodians
Supervise and evaluate the CACFP team, offering guidance and feedback to promote staff performance and growth
Serve as backup support for the Operations Supervisor and Facilities Supervisor and their respective teams as needed
Conduct documented performance reviews twice annually, providing constructive feedback and monitoring staff development
Meet regularly with individual staff members and groups, keeping records of discussions and decisions
Approve timesheets and leave requests for direct reports
Arrange staff work schedules, accounting for vacations, absences, and coverage needs to ensure smooth program operations
Maintain a staffing plan and arrange coverage as needed to meet program requirements
Plan and manage overtime or adjust schedules, process timecards, and delegate tasks
Assist the Facilities Supervisor with routine maintenance for CACFP program facilities, ensuring maintenance, janitorial, and pest control services are conducted properly
Conduct daily walk-throughs to oversee school facilities' condition and coordinate larger facility projects with the Operations and Facilities team
Support the Operations & Facilities team with special projects
Provide support for event planning and logistics for all CYFTAY division events and activities as needed
Additional Duties as Assigned
Qualification
Required
At least 3 years of relevant work experience
Ability to provide leadership and stability and supervise staff of various educational and experiential backgrounds in a positive, respectful manner
Excellent verbal, and written communication skills
Professional appearance and demeanor, with professional ethics of confidentiality, ability to exercise good judgment and discretion
Attention to detail, ability to manage a wide variety of tasks and meet deadlines, and reliability/dependability
Reliable, ability to prioritize assignments and complete them in an efficient and timely manner according to due dates and timelines
Upon hire, must be able to pass a physical exam and TB screening, to meet Title 22 regulations as required
Upon hire, must pass a Department of Justice fingerprint clearance and a Child Abuse Index clearance as required by licensing
Must be able to lift to 40+ lbs. (may include equipment)
Must be able to bend, stoop, sit on the floor, lower, and raise self from the floor and use both hands to grasp securely on a consistent basis
Ability to independently understand, speak, read, and write English adequate to communicate
Ability to work independently under broad supervision
Ability to be a team player with a welcoming attitude
Preferred
Associate degree with an emphasis in management, business, or related field
Bilingual Spanish/English
Benefits
Fully-Paid Medical and Dental Plans
Health Reimbursement Card
Paid Time Off (personal, vacation, and sick time)
403B with company match
Company
Felton Institute
Felton Institute is a non-profit organization that offers early psychosis programs, training, research, evaluation, and social services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Albert Gilbert
Chief Executive Officer
Yohana I. Quiróz, Ed.D.
Chief Operations Officer
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