City of Grand Prairie · 19 hours ago
Deputy City Secretary
Grand Prairie, TX
Full-time
Onsite
Mid, Senior Level
3+ years expThe City of Grand Prairie is seeking a Deputy City Secretary to join their dynamic team dedicated to serving the community and ensuring local governance integrity. This role involves supervising office staff, managing city records, and assisting with elections, while also providing excellent service to city officials and the public.
Government Administration
Responsibilities
Perform the duties of the City Secretary in the absence of the City Secretary
Supervise office staff and oversee day-to-day workload, working with the City Secretary to set expected standards and delegating tasks, monitoring and reviewing staff performance, identifying learning and development opportunities, setting attainable goals to improve employee performance, monitoring team performance and holding staff accountable
Retain and apply specific knowledge in all areas of the City Secretary’s office, including but not limited to, Texas Public Information Act, Texas Open Meetings Act, Texas Election Law and records management
Ability to perform research of and interpret the City Charter, legal opinions, and state statutes
Assist Records Coordinator with responses to public information requests, records and contract management projects as needed
Maintain electronic files of official city documents and records
Execute city contracts and TABC permits
When necessary, provide basic training and assistance to staff in other departments on programs utilized for records management, contract management and agenda management (JustFOIA, Laserfiche and Municode)
Communicate courteously and effectively with other employees, executives, elected officials, and the public either in person, by telephone, and/or in writing
Coordinate boards and commissions member appointments, update member lists/webpage, prepare nomination packets for Mayor/Council review, communicate with board liasions, and organize biennial appreciation banquet
Prepare and post Council/Council ad hoc committee meeting agendas; assist various board liaisons with agenda management inquiries, training, meeting notices and postings
Attend scheduled evening City Council meetings and Council ad hoc committee meetings; take minutes
Publish and post legal notices by required deadlines - ordering, confirming and maintaining newspaper publications in compliance with state law
Work with the Mayor and City Council to prepare requested proclamations, letters of recognition and certificates of awards
Research, review, and analyze city records as requested by city staff and respond to public inquiries to assist in resolving contract and records related issues
Assist City Secretary in coordinating and administering all phases of elections including preparation of and maintaining spreadsheets of election results, providing and analyzing election statistics, and maintaining election registers as required by the Texas Election Code
Compose, type, and print letters, memos, and miscellaneous correspondence
Assist in drafting ordinances and resolutions for City Attorney review
Represent the City Secretary’s Office at community functions
Regular and dependable attendance is required
All other duties as assigned by a supervisor/manager within your department/division
Qualification
Required
Bachelor's degree in related field preferred, though a combination of education and municipal work experience may be accepted
Three (3) years minimum experience in Deputy City Secretary or City Secretary role
Valid Driver's License required
Texas Registered Municipal Clerk (TRMC) certification required, or ability to obtain within two years of employment. Must maintain certification while in position
Notary Public commission required or obtained within six months of attaining position
Benefits
The City offers a full range of benefits for full time employees, including, but not limited to the plans as defined in the Benefits Guide.
Company
City of Grand Prairie
Conveniently located between Dallas and Fort Worth, Grand Prairie offers relaxation, family fun, friendly neighbors and a smart place to live and do business.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Arselia Fuentes, SHRM-CP
Senior Human Resources Business Partner
Michelle Nguyen
Senior Human Resources Business Partner
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