Facilities Maintenance Management, LLC. (FMM) · 19 hours ago
Commercial Flooring Project Coordinator
Baton Rouge, LA
Full-time
Onsite
Mid Level
3+ years expFacilities Maintenance Management, LLC. (FMM) is a leading flooring and installation provider in the Southeast Region. The Commercial Flooring Project Coordinator plays a vital role in supporting Project Managers in the planning, coordination, and execution of flooring projects, ensuring efficient communication and documentation flow between teams and clients.
ConstructionFacilities Support ServicesFacility ManagementProfessional Services
Responsibilities
Collaborate with Project Managers to track project progress, key milestones, and critical deadlines
Maintain comprehensive project documentation including contracts, submittals, RFIs, meeting notes, change orders, and closeout materials
Create and manage job folders with all necessary documentation for Project Managers and installers
Maintain logs for submittals, RFIs, change orders, and work in progress (WIP) schedules
Review budget costs
Assist in preparing and submitting material release forms and submittal packages
Coordinate with the warehouse to schedule material deliveries and address delays or discrepancies
Track incoming and returned materials; update material logs accordingly
Ensure materials match specifications (color, pattern, type) before delivery to job sites
Coordinate installation schedules with Project Managers and Installers
Distribute weekly schedule updates and key dates to internal stakeholders
Schedule and confirm turnover meetings, site walks, and client check-ins
Serve as a central point of contact between internal teams, subcontractors, and clients
Communicate project updates, delivery confirmations, and schedule changes promptly
Monitor and follow up on outstanding RFIs, documentation, and subcontractor deliverables
Collect, organize, and verify installer timesheets, work orders, and invoices for payroll processing
Support billing processes by preparing SOVs, backup documentation, and monthly billing packages
Document and submit all approved change orders and maintain accurate tracking logs
Track and file site documentation including daily reports, patch sheets, and punch lists
Ensure all quality control paperwork is submitted accurately and on time
Maintain issue logs to track any site-related concerns or deviations
Assist with the preparation of closeout packages, including final documentation and billing
Verify that all project requirements have been fulfilled, including punch list completion and material returns
Archive project documents in accordance with company procedures
Qualification
Required
Excellent written and verbal skills
Strong organizational skills with attention to detail
Proficient in Microsoft Office Suite
Ability to lead, collaborate, and work independently in a team environment
High school diploma or equivalent
Equivalent work experience may be considered in lieu of a degree
Prolonged periods of sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at a time
Ability to pass a Fit for Duty Screening
Preferred
Bachelor's degree in construction management or a related field
Minimum of three (3) years' experience in the construction or flooring industry
Benefits
401(k) matching
Health insurance
Opportunity for advancement
Paid time off
Training & development
Health Insurance-FMM will pay 50% of the employee's premium
401K Contribution-FMM will match employee contribution up to 3%
Optional voluntary benefits
Paid Time Off
Paid Holidays
Employee Assistance Program
Company Provided Health Club membership
Company Provided iPad or Laptop (dependent on company requirements)
Company
Facilities Maintenance Management, LLC. (FMM)
Facilities Maintenance Management is a company comprised of a team of professionals dedicated to uncompromising quality, responsive service, value and integrity.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Steven Davis
CEO
Claiborne Duval
Chief Financial Officer
Company data provided by crunchbase