Rivian · 21 hours ago
Leadership Administrative Partner
US-CA-Palo Alto
Full-time
Onsite
Mid Level
$85K/yr - $106K/yr
3+ years expRivian is an automotive company focused on electric vehicles, and they are seeking a Leadership Administrative Partner to provide comprehensive administrative support to executives. The role involves managing complex calendars, travel arrangements, expense reporting, and acting as a communication liaison for the executives.
AutomotiveElectric VehicleManufacturingTransportation
Responsibilities
Lead complex calendars for Multiple VP’s
Prioritize appointments, meetings, and travel arrangements with exceptional attention to detail
Arrange complex domestic and international travel logistics, including flight accommodations, ground transportation, and detailed itineraries
Enter and own all expense reporting using internal systems, ensuring accuracy and timely submission
Support securing necessary signatures on legal, operational, and strategic documents. Organize and maintain highly confidential files and records
Lead ad-hoc projects to support the team’s needs and maintain a strict level of confidentiality regarding corporate strategy and development information
Act as a gatekeeper and liaison for the executives, effectively managing incoming and outgoing communications and drafting professional correspondence
Work effectively with other administrative partners and departments to ensure seamless operational flow
Foster strong professional relationships with internal stakeholders, board members, and external partners on behalf of the Executives this role supports
Qualification
Required
Bachelor's degree or equivalent experience required
3+ years of experience in an administrative role, preferably in the tech or automotive industry supporting Executive leaders in a fast-paced environment
Advanced proficiency in Google Suite and related apps; ability to quickly learn task-specific software and utilize AI for efficiency
Strong problem-solving skills with the ability to operate independently
Demonstrated ability to prioritize under pressure and anticipate last-minute changes
Experience interacting with external stakeholders (e.g., Board of Directors, investors, or strategic partners)
Location: Must be available to work onsite in Palo Alto
Benefits
Paid vacation
Paid sick leave
Life insurance
Medical insurance
Dental insurance
Vision insurance
Short-term disability insurance
Long-term disability insurance
401(k) Plan
Employee Stock Purchase Program
Company
Rivian
Rivian is an automotive technology company that develops products and services to advance the shift to sustainable mobility.
10001+ employees
H1B Sponsorship
Rivian has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (38)
2024 (70)
2023 (54)
2022 (79)
2021 (21)
Funding
Current Stage
Public CompanyTotal Funding
$21.93BKey Investors
Volkswagen GroupUS Department of EnergyIllinois Department of Commerce & Economic Opportunity
2025-06-30Post Ipo Equity· $1B
2024-11-25Post Ipo Debt· $6.6B
2024-05-02Grant· $827M
Leadership Team
Robert Scaringe
Chief Executive Officer
Claire McDonough
Chief Financial Officer
Recent News
2026-01-24
2026-01-20
2026-01-19
Company data provided by crunchbase