Santa Rosa United · 20 hours ago
Office Manager
Santa Rosa, CA
Full-time
Hybrid
Mid Level
$26/hr - $34/hrSanta Rosa United Soccer Club (SRU) is seeking an Office Manager to support the club’s day-to-day operations and serve as a central point of contact for families, volunteers, coaches, and internal staff. The role focuses on ensuring smooth administrative workflows and communication across the organization while maintaining accurate information and organizational consistency.
Spectator Sports
Responsibilities
Provide consistent administrative and customer service support to families, coaches, volunteers, and club leadership
Support team managers and treasurers through onboarding guidance, communication support, and preparation of shared resources
Assist with PlayMetrics team account processes, including deposits, distributions, rollovers, account closures, and Snack Bar fund coordination
Send monthly past-due reminders to families and support treasurers with follow-up and financial transparency
Coordinate uniform logistics by serving as liaison to the uniform vendor, maintaining player number assignments, organizing try-on events, and supporting uniform ordering
Provide administrative support for tryouts, including check-in sheets, number assignments, attendance tracking, and volunteer coordination
Issue donor tax letters and assist with Certificates of Insurance as needed
Support leadership with administrative preparation for club events, league requirements, and seasonal workflows
Monitor and manage the club email inbox and respond to family inquiries in a timely and professional manner
Manage office operations, including mail, supply inventory, printing, and general office organization
Collaborate with the Registrar by organizing documents, filtering inquiries, preparing lists and spreadsheets, and providing administrative support during registration cycles (without entering data into registration systems)
Qualification
Required
Strong organizational skills and ability to manage multiple priorities
Excellent written and verbal communication skills
Professional, friendly, and responsive approach when working with families and volunteers
Proficiency with Google Workspace (Docs, Sheets, Drive, Calendar)
Ability to work some evenings and weekends during peak periods such as tryouts and major club events
Preferred
Experience in office management, administrative coordination, or youth sports environments
Experience with PlayMetrics or similar club management systems
Basic bookkeeping or QuickBooks familiarity
Bilingual in English and Spanish
Benefits
Accrued paid sick time in accordance with California law
Flexible scheduling within operational needs
Company
Santa Rosa United
Youth Soccer Club
Founded in 1986Santa Rosa, California
11-50 employeesFunding
Current Stage
Early StageCompany data provided by crunchbase