Virtual Staffing · 11 hours ago
Executive Assistant (Bilingual Spanish – English)
United States
Full-time
Remote
Entry Level
$5/hr - $8/hr
1+ years expVirtual Staffing is seeking a proactive and organized Executive Assistant who can support executives in managing tasks and enhancing client engagement. The role involves managing calendars, handling communications, and continuously seeking ways to improve administrative processes.
Law Practice
Responsibilities
Manage calendars, appointments, meetings, and travel arrangements for executives
Use tools like Monday.com, Asana, Trello, Zoom Workplace, RingCentral, or Hubspot to build and maintain systems for operational efficiency
Handle emails, phone calls, and other communications with professionalism
Assist in preparing and distributing reports, presentations, and key documents
Deliver exceptional client service by addressing inquiries and concerns promptly
Support multiple executives by managing their inboxes and schedules
Collaborate with team members to ensure smooth operations
Safeguard sensitive information with confidentiality and discretion
Continuously seek ways to improve administrative processes and boost team efficiency
Qualification
Required
1-2 years of experience as an Executive Assistant or in a similar role, specifically supporting C-level executives
Bachelor's Degree required
Bilingual proficiency: strong verbal and written communication skills in both Spanish and English
Tech-savvy with solid knowledge of Google Sheets, Excel, and CRM systems
Excellent organizational skills with the ability to manage multiple priorities and meet tight deadlines
High level of professionalism, discretion, and confidentiality when working with sensitive information
Ability to work independently and take initiative in problem-solving
Own Laptop or Desktop (8GB RAM, Core i5 or above & Microsoft Office) and with an internet connection of at least 10mbps
Available to work in US time zones
Benefits
Healthcare insurance
WiFi Subsidy
Paid time off and sick leaves
Birthday bonus
Referral bonus
Annual performance bonus
Retirement Plan and more!
Company
Virtual Staffing
Our mission is to deploy a group of experts to assist individual attorneys and law firms elevate their legal practice at a fraction of the cost of local staffing.
501-1,000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase