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Michigan Medicine · 11 hours ago

Admin Asst Sr Healthcare (Intermediate underfill)

Ann Arbor, MI

Full-time

Hybrid

Mid, Senior Level

2+ years exp

Michigan Medicine is one of the largest health care complexes in the world, dedicated to improving health through education, patient care, and research. The role involves providing high-level administrative support to faculty leadership and managing complex schedules, meetings, and correspondence within the Division of Hematology/Oncology.

EducationHealth CareMedical

Responsibilities

Provide complex calendar management in support of faculty exercising discretion and judgment to analyze and appropriately prioritize complicated and challenging schedules; respond to frequent changes in schedules; screen the purpose of meeting requests; set priorities when there is a conflict; obtain information regarding the meeting and provide faculty with background information needed for meetings

Manage long-term coverage, vacation coverage and part-time pager coverage for faculty

Coordinate meetings, symposiums and other large events including reserving meeting rooms, arranging catering and AV needs, manage travel arrangements and process honoraria, prepare and distribute agendas and other meeting materials

Assist faculty with correspondence and calendar management. Maintain CV, Elements CV, SciENcv biosketch, and Other Support

Procurement of office, laboratory supplies, equipment and professional society memberships. Establish service contracts, track invoices and payments to vendors. Request payment of honorariums, consultant fees and other payments to individuals or companies

Create forms, excel spreadsheets, databases, and presentations including formatting of tables and graphics, as they relate to assigned faculty requests

Assist with completing clinic closing process and documentation; assist with completing and submitting faculty vacation via QGenda

Occasional interaction involving matters of a highly confidential or sensitive nature may include contact with university officials, government officials, administrators, potential and existing donors as well as patients

As part of the administrative team, participate in team meetings, assist team members, provide coverage for other administrative positions, participate in continuous improvement to protocols and processes

Additional duties as assigned

Qualification

Administrative experienceMicrosoft OfficeGoogle SuiteOrganizational skillsInterpersonal skillsWritten communicationOral communicationDiscretionTeam collaborationIntegrityFlexibility

Required

4+ years administrative experience

High school diploma or equivalent

Proven ability to prioritize, have exceptional organizational skills, meet deadlines and produce detailed and accurate work

Demonstrated ability to work successfully within a team and independently while able to exercise good judgment

Excellent computer skills (Microsoft Office and Google)

Proven ability to assess and handle highly sensitive and confidential matters with discretion and integrity

Strong interpersonal skills

Excellent written and oral communication skills

Flexibility with schedule

2-4 years administrative experience

High school diploma or equivalent

Preferred

Associates degree

Knowledge of University policy and procedures

Previous experience working in an academic medical institution or similar setting

Benefits

Excellent medical, dental and vision coverage effective on your very first day

2:1 Match on retirement savings

Company

Michigan Medicine

Glassdoor4.0

Michigan Medicine is a health care system and academic medical center that provides medical education and more. It is a sub-organization of University of Maichigan.

Founded in 1869

Ann Arbor, Michigan, USA

10001+ employees