Aston Carter · 4 hours ago
Accounts Payable Specialist
Vancouver, WA
Contract
Onsite
Entry, Mid Level
$24/hr - $27/hr
2+ years expAston Carter provides world-class corporate talent solutions to clients across the globe, and they are seeking an Accounts Payable Specialist. The role involves auditing invoices, processing payments, and maintaining documentation to ensure proper authorization and control for Accounts Payable.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Audit invoices against purchase orders and approve for payment
Enter Purchase Order Receipt of invoice information into the Vexos Vancouver system
Process invoices and maintain invoice documentation
Investigate issues vendors or purchasing agents have with bill payments
Compute and record charges, refunds, and freight charges
Process payments and manage/reconcile PO clearing account
Ensure proper authorization and control for Accounts Payable
Code data for input to financial data processing system
Identify and resolve problems with receiving and pricing of goods
Identify key discounts and ensure payments within discount periods
Communicate discount issues with supervisor, Materials Manager, and Controller
Understand NCM and RMA processes
Assist with monthly processing of employee credit card statements
Process annual 1099s for tax purposes
Provide backup for Payroll processing
Serve as primary backup person for Reception
Reconcile various Accounts Payable related General Ledger accounts
Assist in Fixed Asset accounting processes and identify fixed assets through AP processes
Assist in Washington B&O tax processes and identify tax-owing items
Maintain and verify W-9s on file
Qualification
Required
Accounts payable experience
Invoice processing
Proficiency in Microsoft Office
2+ years of experience in accounts payable
Audit invoices against purchase orders and approve for payment
Enter Purchase Order Receipt of invoice information into the Vexos Vancouver system
Process invoices and maintain invoice documentation
Investigate issues vendors or purchasing agents have with bill payments
Compute and record charges, refunds, and freight charges
Process payments and manage/reconcile PO clearing account
Ensure proper authorization and control for Accounts Payable
Code data for input to financial data processing system
Identify and resolve problems with receiving and pricing of goods
Identify key discounts and ensure payments within discount periods
Communicate discount issues with supervisor, Materials Manager, and Controller
Understand NCM and RMA processes
Assist with monthly processing of employee credit card statements
Process annual 1099s for tax purposes
Provide backup for Payroll processing
Serve as primary backup person for Reception
Reconcile various Accounts Payable related General Ledger accounts
Assist in Fixed Asset accounting processes and identify fixed assets through AP processes
Assist in Washington B&O tax processes and identify tax-owing items
Maintain and verify W-9s on file
Preferred
Experience with ACH and manual checks
Knowledge of Sage software
Experience with complex invoices (multiple line items, multiple PO numbers)
Moderate to high volume processing experience
Familiarity with the person (Quadient Hub), a partner of Sage
Ability to monitor inbox, review documents for accuracy, get approvals, validate payments, and maintain vendor records
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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