First American Financial Group, Inc. · 8 hours ago
Executive Assistant (Hybrid)
Santa Ana, CA
Full-time
Hybrid
Senior Level
5+ years expFirst American Financial Corporation is a company that prioritizes its people and has been recognized for its inclusive culture. The Executive Assistant will provide advanced administrative support to the Chief Human Resources Officer and Chief Strategy Officer, handling a wide range of tasks that require discretion and comprehensive knowledge of company policies and practices.
Customer ServiceFinancial ServicesLending
Responsibilities
Typically provides executive support and assistance to the executives of the organization with responsibility for a broad range of organizational functions, such as organizational strategy and human resources related information
Performs advanced, diversified and confidential executive assistance and administrative duties to enhance executives' effectiveness, requiring broad and comprehensive experience, skill and knowledge of organization policies and practices
Often involved in issues of a confidential and/or sensitive nature
Prepares, creates and maintains reports, presentations, etc
Composes and initiates correspondence and designs presentations
Tactfully screens telephone calls and visitors, responds to emails and resolves a wide range of complex inquiries
Schedules and maintains calendar of appointments, conference calls, meetings and travel itineraries, coordinates related arrangements, gathers information, and negotiates complex scheduling issues
May prepare and distribute meeting notes and action items, tracking completion of tasks for a broad area, reporting issues to manager, following up on routine issues
Prepares information and tracks status for manager for a wide range of items such as expense reports, documenting notes, typing reports, checking customer account status, reviewing files, HR record changes, opening letters, etc
Perform research for a wide range of issues and subjects as requested
Meeting and event coordination – coordinates schedules and activities with other departments, finds location (on or offsite), makes lunch arrangements, gathers materials, recommends and tracks budgets, communicates information/schedule to those attending, etc
Qualification
Required
High school diploma required; bachelor's degree preferred
5+ years of advanced administrative support experience, ideally supporting senior leaders
Proven ability to handle confidential and sensitive information with discretion and professionalism
Strong computer proficiency, including advanced knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint)
Excellent writing, grammar, and communication skills; strong attention to detail and accuracy
Highly organized with strong follow‑through and the ability to manage multiple priorities
Solid project management skills with the ability to drive tasks to completion
Exceptional time management, initiative, and ability to anticipate needs
Sound judgment and decision‑making capabilities in a fast‑paced environment
Preferred
bachelor's degree preferred
Benefits
Medical
Dental
Vision
401k
PTO/paid sick leave
Employee stock purchase plan
Company
First American Financial Group, Inc.
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2-10 employees
Funding
Current Stage
Early StageRecent News
Orange County Business Journal
2025-04-18
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