StreamTech - Fulfillment Automation Systems Integrator · 8 hours ago
Administrative Project Coordinator and Procurement Specialist
Greater St. Louis
Full-time
Onsite
Entry, Mid Level
$50K/yr - $60K/yr
2+ years expStreamTech is a Fulfillment Automation Systems Integrator, seeking an Administrative Project Coordinator and Procurement Specialist to support their engineering automation projects. The role involves maintaining project documentation, coordinating procurement needs, and ensuring effective communication among teams to keep projects organized and on schedule.
Industrial AutomationRoboticsSimulation
Hiring Manager
Melissa Spear
Responsibilities
Maintain organized digital project files and documentation
Set up project folders and internal systems upon handoff from Sales
Track key project milestones, deliverables, and open action items
Support maintenance of project schedules and task tracking in coordination with Project Managers
Support smooth handoffs between Sales, Engineering, Operations, and Project Management
Provide day-to-day coordination support to Project Managers and Engineering teams on active projects
Maintain internal visibility into project status, materials, and open issues
Prepare, organize, and track project documentation including purchase orders, submittals, change orders, invoices, and closeout packages
Maintain current approved versions of project documents
Ensure documentation aligns with StreamTech standards and customer requirements
Collaborate with Project Managers and Engineers to understand project procurement needs
Request vendor quotes and prepare purchase orders
Track purchase orders from issuance through delivery
Maintain accurate Bills of Materials
Monitor lead times and notify internal teams of schedule impacts
Communicate vendor changes, delays, or issues
Coordinate closely with vendors to support on-time delivery of materials aligned with project schedules
Maintain records for subcontractors including quotes, certificates of insurance, and payment schedules
Track documentation and notify teams of expirations or missing items
Check in and organize incoming project materials
Coordinate inbound freight and supplier pickups
Assist with outbound shipment scheduling
Notify teams of material discrepancies
Assist with project setup in company systems
Track billing milestones
Support invoice documentation and change order tracking
Support project financial tracking related to procurement and change activity (this role does not perform accounting functions)
Serve as administrative point of contact between teams and vendors
Provide procurement and documentation status updates
Support timely communication to prevent project delays
Proactively flag risks, material delays, or documentation gaps that could impact project schedules
Qualification
Required
Two or more years of related experience
Superior communication skills, good at using both phone and email
Strong organizational and documentation skills
High attention to detail
Proficiency with Google Workspace and Microsoft Office
Bachelor's Degree: Business, Communication, or related field
Preferred
Experience supporting active projects in automation, manufacturing, industrial, or construction-style environments
Familiarity with working inside project schedules, material tracking, and vendor coordination workflows
Familiarity with ERP systems such as QuickBooks, Odoo, or Acumatica
Exposure to project management or scheduling tools (e.g., Smartsheet, MS Project, or similar)
Company
StreamTech - Fulfillment Automation Systems Integrator
StreamTech is a material handling systems integrator.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase