GEx Search · 4 hours ago
Legal Assistant
Sarasota, FL
Full-time
Onsite
Senior Level
5+ years expGEx Search is seeking an experienced Litigation Legal Assistant / Paralegal to provide high-level administrative and litigation support in a fast-paced law firm environment. This role delivers exceptional client service while supporting attorneys with case management, court filings, billing coordination, and daily litigation workflow.
Human Resources
Hiring Manager
Natalie Johnson
Responsibilities
Provide comprehensive legal administrative support to attorneys and clients with a commitment to excellence and integrity
Manage case openings, conflicts checks, records, billing coordination, training, and collaboration with firm-wide departments
File pleadings and legal documents in both State and Federal courts in compliance with applicable rules of procedure and court-specific filing systems
Draft, proofread, and revise correspondence, pleadings, and other legal documents with a high level of accuracy
Track firm, attorney, and client expenses and process reimbursements and payments using firm software
Assist with the client billing process, including entering narratives, tracking billable tasks, editing invoices, calendaring billing deadlines, and delivering invoices electronically and in paper form
Calculate court deadlines and ensure attorneys and legal teams meet all filing and scheduling requirements
Schedule State court hearings in accordance with court rules and procedures
Coordinate client meetings, hearings, and other appointments with attorneys
Maintain and manage electronic and paper case files to ensure organization and accessibility
Handle incoming and outgoing mail and correspondence
Answer, screen, and direct telephone calls and emails professionally and courteously
Qualification
Required
Minimum of five (5) years of experience as a Litigation Legal Assistant and/or Paralegal in a Florida law firm
Experience working in a mid- to large-size law firm environment
Thorough knowledge of litigation procedures, court rules, and filing requirements
Exceptional attention to detail and commitment to producing high-quality work
Strong organizational and time-management skills with the ability to balance multiple assignments
Proven ability to work efficiently under pressure in a deadline-driven environment
Outstanding written and verbal communication skills with a client-service mindset
Proficiency in Microsoft Office, including Outlook, Word, and Excel
Experience with law firm case management and billing software required
Preferred
Familiarity with iManage, SmartTime, Aderant, and Relativity is a plus
Company
GEx Search
GEx Search is an innovative and progressive global recruitment company that understands the importance of mapping talent pockets & generating a global pool of talent.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Robin Thomas
Founder & CEO
Anand Tated
Co-Founder
Company data provided by crunchbase