State of Alaska · 1 day ago
Administrative Assistant 2 (PCN 114169)
Juneau, AK
Full-time
Onsite
New Grad, Entry Level
0+ years expThe State of Alaska is seeking an Administrative Assistant 2 for the Department of Fish and Game. The role involves providing para-professional administrative support, managing payroll, accounts payable, and travel arrangements for the division.
ElectronicsGovernmentSecurity
No H1B
Responsibilities
Provides para-professional level assistance with the processing of multiple day-to-day administrative tasks including personnel, payroll, evaluations, recruitment, budget, accounting, travel, procurement, inventory, and adapting internal processes to meet the needs of the division statewide
Provides daily assistance to division staff regarding administrative, personnel, and accounting related functions
Provides coverage for the AO2 in that person´s absence, acting with delegated authority as appropriate
Calculates and audits timesheets in compliance with State and Department guidelines, ensuring accuracy for premium pay such as overtime, shift differentials, and meal breaks
Serves as an IRIS HRM certifying officer, requiring a thorough understanding of payroll processing rules across multiple bargaining units to certify payroll and ensure employees are paid correctly
Provides guidance and training on timekeeping systems, assists regional offices both remotely and in person, and acts as the division’s liaison with Payroll Services and the Department of Finance
Disseminates payroll information, ensures compliance with policies and contracts, and supports staff with payroll-related inquiries and processes
Manages accounts payable for approximately 80 Sport Fish projects funded by multiple sources, ensuring accuracy and compliance with State fiscal policies and procedures
Reviews and approves invoices, purchase requisitions, delivery orders, and other obligation documents for correctness, appropriateness, and proper documentation before forwarding to the Division of Administrative Services for payment
Monitors monthly APS and ALDER reports, reconciles expenditures, and prepares Agency Journal Entries (AJEs) as needed to correct errors, redistribute costs, or bill other agencies
Provides financial analysis, forecasts potential over-expenditures, and assists with mid-year audits to maintain fiscal integrity across all projects
Serves as the primary travel arranger for Headquarters staff and Hatcheries, as well as the backup travel arranger for the entire Division of approximately 305 employees
Maintains a fiscal-year travel log, compiles historical travel expenditure data, reviews and approves Travel Authorization forms
Qualification
Required
Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement
One year of advanced-level clerical experience
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)
One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience
Interpersonal Skills and Customer Service: Shows understanding, friendliness, courtesy, tact, and politeness to others; develops and maintains effective relationships with customers (division and department staff as well as vendors)
Attention to Detail: Sees and pays attention to details; recognizes the competent parts of a procedure or object, and verify correctness or error in an individual part or procedure
Payroll: As a timekeeper, the incumbent calculates and audits timesheets in compliance with State and Department guidelines, ensuring accuracy for premium pay such as overtime, shift differentials, and meal breaks
Accounts Payable: The incumbent manages accounts payable for approximately 80 Sport Fish projects funded by multiple sources, ensuring accuracy and compliance with State fiscal policies and procedures
Travel: The incumbent serves as the primary travel arranger for Headquarters staff and Hatcheries, as well as the backup travel arranger for the entire Division of approximately 305 employees
Benefits
Health insurance, which includes employer contributions toward medical/vision/dental
Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)
Group-based insurance premiums for Term life (employee, spouse or qualified same sex partner, and dependents)
Long-term and short-term disability
Accidental Death and Dismemberment
Long-term care (self and eligible family members)
Supplemental Survivor Benefits
Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
Matching employer contribution into a defined contribution program (new employees)
Employer contribution into a defined benefit or defined contribution program (current employees)
Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
Option to enroll in the Alaska Deferred Compensation Program
Personal leave with an accrual rate increase based on time served
Twelve (12) paid holidays a year
Company
State of Alaska
System for Secure Single Sign-on and Signature for Citizens.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$0.72MKey Investors
U.S. Environmental Protection AgencyU.S. Department of Agriculture
2023-10-23Grant· $0.5M
2023-05-22Grant· $0.22M
Leadership Team
Dominick Liriano
CEO/President
Anne Zink
Chief Medical Officer for the State of Alaska
Recent News
Anchorage Daily News
2025-08-29
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2025-07-17
Anchorage Daily News
2025-05-29
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