PanAgora Asset Management · 9 hours ago
Administrative Assistant
Boston, MA
Full-time
Onsite
Entry Level
$65K/yr - $80K/yr
2+ years expPanAgora Asset Management is a premier provider of investment solutions. The Administrative Assistant role serves as the first point of contact for visitors and callers while providing executive administrative support to the COO and CEO, requiring strong professionalism and organizational skills.
FinanceFinancial Services
Hiring Manager
Anne Kimball Nolen
Responsibilities
Manage complex calendars including scheduling, rescheduling, and prioritizing meetings across multiple time zones
Coordinate travel arrangements, itineraries, and related logistics using Egencia
Prepare meeting materials, agendas, presentations, and follow-up notes as required
Monitor and triage email and phone communications, escalating items when appropriate
Maintain confidentiality and handle sensitive information with discretion
Assist with ad-hoc executive projects and administrative needs
Answer main line calls with a friendly, professional tone and direct them appropriately
Communicate with building security regarding visitor access and notify employees of guest arrivals
Welcome guests, escort them to meeting rooms, provide refreshments, and ensure a positive client experience
Keep the reception area clean, organized, and reflective of the firm’s professional environment
Manage incoming packages and notify recipients
Buzz employees and guests through main lobby access points
Oversee conference room schedules and assist with meeting reservations
Support Client Services by answering overflow calls
Coordinate FedEx and other mailings for internal teams
Order business cards for employees as needed
Assist Office Manager by maintaining office supply inventory and place weekly orders. Tracking costs against the budget
Assist with various administrative tasks and ad-hoc operational requests
Prepare accurate, concise correspondence, spreadsheets, and presentations
Support executives and business units with basic document formatting and updates
Maintain filing systems and follow internal documentation procedures
Qualification
Required
Strong interpersonal and verbal communication skills
Highly professional presence and customer service mindset
Ability to handle sensitive information with confidentiality and discretion
Strong organizational skills with the ability to multitask in a fast-paced environment
Reliability, dependability, and consistent attendance
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Ability to collaborate effectively with colleagues across departments
Office hours: 8:30 AM to 5:00 PM
High school diploma required
Preferred
2 years of administrative or executive assistant experience preferred; front desk or hospitality background a plus
Bachelor's degree preferred
Company
PanAgora Asset Management
PanAgora Asset Management is a quantitative investment manager whose proprietary approach is designed to capitalize on inefficiencies across market cycles and to deliver relative and absolute returns through distinct and innovative equity, multi-asset and risk premia strategies.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Eric Hevering Sorensen
CEO
Recent News
2025-10-31
2025-08-14
2025-07-04
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