Penn State University · 7 hours ago
Administrative Support Assistant, Department of Kinesiology
Penn State University Park
Full-time
Onsite
Mid Level
$42K/yr - $61K/yr
4+ years expPenn State University is seeking an Administrative Support Assistant for the Department of Kinesiology. The role involves providing daily administrative and operational support, including managing budgets, coordinating calendars, and assisting faculty and graduate students with travel arrangements and financial transactions.
Higher Education
No H1B
Responsibilities
Coordinate logistics for travel for the Department of Kinesiology. Including working in SAP Concur, and with Anthony Travel
Monitor unit budgets, track financial transactions, and assist with reports and audits
Prioritize requests, resolve issues, and liaise with departmental faculty. Review documents for accuracy and compliance, ensuring deadlines are met
Track Department of Kinesiology workflows and commitments, ensuring processes stay current and effective
Review and approve faculty and administrative transactions in Workday, including adjunct and additional teaching assignments, supplemental pay, Teaching Assistant (TA)/Research Assistant (RA) appointments, and pay adjustments
Learn, understand, initiate labor distribution plans in SIMBA for faculty, graduate assistants, and staff
Initiate financial transactions in SIMBA and Workday. Assist in managing budgets for general funds, research grants, contracts and endowments
Assist faculty and graduate students with SAP/Concur forms for travel and group meals. Proficient knowledge of policies and procedures of SAP/Concur. Verify receipts and general policies for reimbursement
Initiate electronic forms, utilizing SIMBA relevant to all restricted and general funds. Approve journal entries (JE), and accounts payable (AP) transactions in SIMBA. Prepare and authorize (first-level approval path) purchase orders to include the sole source justification forms for any orders over $25K. Accept funds and prepare bank deposits
Collaborate with other members of the department’s administrative and research teams to support cross training, shared knowledge, and reliable cover/customer service
Serve as backup to Kinesiology’s Administrative Manager and Research Manager as needed
Qualification
Required
Strong organizational skills with the ability to manage multiple priorities and deadlines
Associate Degree
4+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications: None
Preferred
Proficiency with Microsoft 365 tools, including SharePoint, OneDrive, Outlook, Word, Excel, and Teams is desired
Experience supporting calendars, meetings, and travel arrangements
Experience with expense tracking in SAP Concur or similar platforms
Benefits
Comprehensive medical, dental, and vision coverage
Robust retirement plans
Substantial paid time off which includes holidays, vacation and sick time
Generous 75% tuition discount, available to employees as well as eligible spouses and children
Company
Penn State University
There’s a reason Penn State consistently ranks among the top one percent of the world’s universities.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Hamza Jamjoom
Co-Founder - Arts & Architecture Student Council
Kara Pytko
Co-founder of Virtual Scientist Webinar Series
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