Veolia | Water Tech · 4 hours ago
Administrative Assistant - Water Treatment
Pasadena, TX
Full-time
Onsite
Senior Level
5+ years expVeolia Group is a global leader in environmental services, specializing in water, energy, and waste management. They are seeking an Administrative Assistant to perform administrative activities, support service centers, and ensure exceptional client satisfaction while maintaining safety and quality standards.
Environmental Services
No H1B
Responsibilities
Ability to handle highly sensitive and confidential information
Ability to work in a team environment and maintain a pleasant disposition
Ability to handle simultaneous projects; work independently and efficiently
Strong organizational, prioritization skills, and attention to detail
Provide administrative support: typing reports/presentations, managing schedules/calendars, coordinating training registration, and arranging travel
Coordinates mail (postal service, intercompany, private carrier)
Orders, receives and maintains inventory of office supplies
Assists managers with hiring and staffing service centers
Assist the team with budget tracking, goods-receipt and other metric recording
Assist the team with time tracking (Kronos) and reporting
Assist with monitoring, maintaining and follow-up of day to day operational record keeping
Adhere to all work-related health, safety, and SOPs, including the Occupational Health and Safety Act
Following up on and resolving payment issues in collaboration with the procurement team
Preparing Purchase Orders (POs)
Updating SAP for Goods Receipts
Managing inventory and purchasing monthly office supplies, water, and cleaning supplies
Preparing Purchase Requisitions (PRs) and sending POs for training-related expenses, if applicable
Ensuring payment of all plant-related bills (water, electricity, city-related bills)
Assisting in planning and scheduling meetings and events
Other tasks related to indirect purchasing
Managing and processing employee timesheets at the site level in collaboration with the payroll team (including preparing and ensuring timesheets are accurate before/or pay period ends, assisting with time tracking and reporting)
Assisting the site manager with daily activities
Collaborating with plant personnel
Other duties as assigned
Qualification
Required
Associates Degree in Business Administration or any related field
Minimum 5 years of administrative experience in manufacturing environment
Proficient in word processing, spreadsheet and database computer skills, specifically in Google platforms (Google Docs, Sheets, Slides)
Must be computer literate
Strong Communication
Proficiency in Google Workspaces
EHS Awareness and Commitment
Time Management and Organizational Skills
SAP or experience with Work Order/Inventory Software
Action Orientation
Strong Problem Solving Skills
Preferred
Degree in Business Administration or any related field
8 years of administrative experience in a manufacturing environment
Benefits
Medical, Dental, & Vision Insurance Starting Day 1!
Life Insurance
Paid Time Off
Paid Holidays
Parental Leave
401(k) Plan - 3% default contribution plus matching!
Flexible Spending & Health Saving Accounts
AD&D Insurance
Disability Insurance
Tuition Reimbursement
Company
Veolia | Water Tech
As the world leader in water technologies and services, Veolia relies on its 17,500 water technology experts to deliver innovative solutions that drive both performance and sustainability, without compromise.
Founded in 1853Aubervilliers, Île-de-France, FR
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Darrin Casper
CFO - Industrial Solutions
Scott Reeves
Finance Director and Interim CFO
Recent News
2025-09-18
SNS Insider pvt ltd
2025-09-01
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