Minnesota Management and Budget · 8 hours ago
Administrative Assistant - Office & Admin Specialist Sr
St Paul, MN
Full-time
Onsite
Mid, Senior Level
$22.23/hr - $30.09/hr
2+ years expMinnesota Management and Budget is seeking an Administrative Assistant to coordinate and streamline the agency’s administrative operations. This position involves preparing high-profile documents, assisting in space planning, facilities management, and other administrative functions.
Government Administration
No H1B
Responsibilities
Editing budget narratives, reviewing for formatting, grammar, structure, punctuation, and accessibility
Identifying and remediating other non-accessible documents for the agency
Supporting agency employee onboarding and offboarding by coordinating equipment requests, assisting with equipment setup, and collaborating with human resources and hiring leaders
Coordinating delegated IT functions for the agency such as providing technical support, managing the agency printers, troubleshooting technical issues, scheduling new lines of cell phone service
Planning, developing, and maintaining standard operating procedures
Supporting the Centennial Office Building reception
Coordinating logistic support services in the areas of shipping, receiving, and mail
Qualification
Required
Communication skills sufficient to use business grammar, spelling, and punctuation to write, develop, and edit reports, letters, procedures, presentations, and other documents
Customer service skills sufficient to respond effectively to clients, coworkers, and customers who have questions about agency operations and procedures (in person, in writing, on the phone, and through presentations and other correspondence)
Data entry skills sufficient to receive and review documents, compare documents to database information, and edit documents
Administrative and procedure development skills sufficient to develop and implement administrative and program policies, procedures, and service standards in cooperation with management
Spreadsheet management skills sufficient to use computer software applications and use advanced spreadsheet features such as formula creation to manipulate and sort data
Word processing skills sufficient to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors
Preferred
Two (2) or more years of experience providing administrative support functions, such as drafting and editing documents, sorting mail, coordinating purchasing and procurement processes, organizing inventory, or maintaining and using basic office equipment like printers and copiers
Knowledge of accessibility principles, including digital accessibility standards (WCAG 2.1 Level AA)
Experience with MN state government purchasing policies and procedures
Proficiency with Microsoft Office products (Word, Outlook, Excel, PowerPoint, etc.)
Demonstrated respect for diversity and a deep commitment to fostering an inclusive and collaborative work environment
Benefits
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Training, classes, and professional development
Tuition reimbursement
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Company
Minnesota Management and Budget
Minnesota Management and Budget (MMB) is a central service agency, serving the governor, the legislature, over 100 state government entities, over 50,000 state employees, and most importantly, the people of Minnesota.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase