University of Miami · 3 hours ago
Program Coordinator - Cuban Heritage Collection Academic and Community Programs
Coral Gables, FL
Full-time
Onsite
Entry Level
1+ years expThe University of Miami is a leading research institution seeking a full-time Program Coordinator for the Cuban Heritage Collection's academic and community programs. The role involves planning, coordination, and administrative support for various academic programs, outreach initiatives, and ensuring smooth operations from planning through execution.
Higher Education
Responsibilities
Supports the planning, coordination, and day-to-day administration of CHC academic programs, fellowships, conferences, oral history initiatives, and public programs, ensuring smooth workflows from planning through execution
Manages and tracks administrative tasks related to fellowship disbursements, including the timely processing of honoraria payments, travel reimbursements, vendor invoices, purchase requests, and other program-related expenditures
Coordinates end-to-end physical and virtual logistics for CHC events and conferences, including scheduling, space reservations, travel coordination, and coordination with internal and external partners
Provides administrative support for fellowship programs, artist residencies, and short-term grants, coordinating application/review cycles, maintaining program documentation, supporting selection processes, and preparing onboarding and reporting materials
Acts as the administrative contact for the CHC Academic Advisory Committee, managing meeting schedules, preparing agendas, and taking notes, tracking action items, and supporting follow-up communications and documentation
Assists with collecting participation data, maintaining program records, and supporting internal reporting and grant documentation needs
Contributes to the day-to-day management of the CHC’s social media presence and blog, creating content that highlights the Collection’s holdings, programs, and academic milestones in alignment with program schedules and institutional priorities
Assists with the preparation and distribution of the newsletter, Pregones, in collaboration with departmental colleagues and the Libraries’ Creative team
Assists in the delivery of marketing strategies developed by the Program Manager, Creative, and Community Relations & Events teams to publicize events and increase community awareness of the Collection, including drafting promotional text, coordinating timelines, and maintaining outreach calendars
Provides daily task supervision for student assistant assigned to communications and marketing activities, including training, task delegation, and quality control
Qualification
Required
High school diploma. Bachelor's degree preferred
Minimum 1 year administrative or equivalent office experience (including internships) in a professional, library, or non-profit environment
Excellent bilingual (English/Spanish) interpersonal, oral, and written communication skills
Proven experience in social media content management and digital outreach; basic graphic design skills preferred
Demonstrated interest in or knowledge of the history and culture of Cuba and its diaspora
Exceptional organizational skills and attention to detail, with the ability to manage administrative tasks (such as financial processing and logistics) alongside creative projects
Ability to work effectively within a diverse community and represent the Cuban Heritage Collection professionally to all internal and external stakeholders
Preferred
Bachelor's degree
Basic graphic design skills
Familiarity with the functions of academic libraries or research archives
Company
University of Miami
At UM you'll join a diverse and energized academic community.
5001-10000 employees
H1B Sponsorship
University of Miami has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (208)
2024 (151)
2023 (149)
2022 (121)
2021 (95)
2020 (114)
Funding
Current Stage
Late StageLeadership Team
Albertie Regalado
'Canes Science Bowl — Co-Founder and Co-President
Mark McPheron, FALU, CLU, FLMI
Co-Founder and Past President, and current member, University of Miami Cincinnati 'Canes Community
Recent News
Seattle TechFlash
2023-11-22
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