CMI Media Group · 9 hours ago
Executive Assistant
Philadelphia, PA
Full-time
Hybrid
Mid, Senior Level
$50K/yr - $90K/yrCMI Media Group is seeking a highly skilled and proactive Executive Assistant to support one of their C-level executives. This role involves providing strategic oversight, managing complex logistics, and acting as a communication liaison to enhance the executive's efficiency and work-life balance.
Health Care
Hiring Manager
Elyssa Kaufman
Responsibilities
Providing Strategic Oversight: Act as the gatekeeper and operational hub for the executive, managing the flow of information and prioritizing day-to-day activities to align with strategic goals
Driving Process Optimization: Leverage traditional and AI-powered tools to enhance efficiency in scheduling, email management, document organization, and workflow automation
Managing Complex Logistics: Flawlessly coordinate complex calendars, global travel arrangements (flights, hotels, ground transport), and meeting logistics
Acting as a Communication Liaison: Serve as a primary point of contact for high-level internal and external stakeholders, drafting, reviewing, and sending communications on behalf of the executive with utmost professionalism
Leading Meeting Coordination: Organize and prepare for key meetings, including agenda creation, document preparation, and detailed note-taking to ensure productive outcomes
Handling Special Projects: Take ownership of special projects as needed, conducting research, compiling information, and preparing high-impact presentations and reports
Managing Information & Expenses: Maintain impeccably organized records and files for easy access to critical information and prepare and submit timely expense reports
Qualification
Required
High School diploma or equivalent required; Bachelor's degree preferred
Experience as an Executive Assistant supporting senior-level (C-Suite or EVP) executives
Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Experience with expense management (e.g., Concur), travel booking, and project management software
Ability to work flexible hours as needed to support executive schedules
Ability to travel occasionally for meetings and company events
Preferred
Bachelor's degree preferred
Benefits
Competitive benefits package
Company
CMI Media Group
CMI Media Group, a WPP company, is a full-service media agency focused solely on health, wellness, and pharmaceutical marketing.
Founded in 1989
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Dr. Susan Dorfman
Global CEO
Oleg Korenfeld
Chief Technology Officer
Recent News
Startbase
2025-09-19
Company data provided by crunchbase