City of Flagstaff · 1 day ago
Administrative Specialist for Police Chief
Flagstaff, AZ
Full-time
Onsite
Mid Level
$41K/yr - $61K/yr
3+ years expThe City of Flagstaff is seeking a qualified individual to join their team as an Administrative Specialist for the Police Chief. This role involves providing high-level administrative support, managing the Chief’s calendar, and coordinating departmental travel arrangements while ensuring confidentiality and professionalism.
Government Administration
Responsibilities
Provides excellent customer service to both internal and external customers, serving as the professional first point of contact for the Chief's office
Manages and maintains the Chief's calendar, schedules meetings, and coordinates logistics
Screens, routes and responds to inquiries and correspondence on behalf of the Chief, exercising discretion in handling confidential and sensitive matters
Creates, maintains, and safeguards a variety of confidential records, files, and databases
Prepares letters and reports from dictation, rough draft, or transcription to include proofreading for accuracy, completeness, spelling, punctuation and professionalism
Maintains and is responsible for all filing and purging of materials relating to the department or division
Prepares and distributes agendas, minutes, and supporting materials for meetings as required
Orders and maintains administrative supplies. Coordinates business cards, officer badges, and department-issued IDs
Provides notary services to the department as needed
May be required to take minutes of commission or board meetings and prepare the minutes in official form
Coordinates travel arrangements for all department staff, including lodging, transportation and registrations in partnership with the Training Coordinator
Supports department-wide projects, events, and administrative initiatives as assigned by the Chief or Command Staff
Performs other duties of a similar nature or level as required
Qualification
Required
High School Diploma, or General Equivalency Diploma
Three years of progressively responsible office/administrative experience
Must possess, or obtain upon employment, a valid Arizona driver's license
Regular attendance is an essential function of this job to ensure continuity
Notary Public certification required or must be obtained within six months of hire
Benefits
Arizona State Retirement System with 100% Match
Employees are members of Arizona State Retirement System (ASRS) with a mandatory contribution rate of 12%
457 Deferred Compensation Options
Up to 4% Annual Pay for Performance Increase
Group Insurance including Health, Dental and Vision coverage
Flexible & Health Savings Accounts
13 Paid Holidays, Vacation, Sick Leave, Personal Leave, Paid Parental Leave, Bereavement, Jury Duty
Life Insurance, AD&D, Short- and Long-Term Disability and Voluntary Life Insurance
First-Time Homebuyer Assistance
Qualified Public Student Loan Forgiveness Employer
Tuition Assistance
Employee Clinic, Telehealth, Wellness Program & Incentives
Tobacco Cessation Program
Employer Assistance Program
Recognition including Workiversary, Wonderful Outstanding Worker (WOW), On-the-Spot, 7k Award, and City Manager's Excellence Awards
Employee Discounts: Mountain Line Bus Eco Pass, Aquaplex, and Recreation Centers
Company
City of Flagstaff
Flagstaff, Arizona is located in the southwestern United States at the intersection of Interstate 17 and Interstate 40, and is the largest city in northern Arizona.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase