Florida Atlantic University · 6 hours ago
Secretary - Languages, Linguistics & Comp. Literature
Boca Raton
Full-time
Onsite
Entry Level
$15/hr - $16.75/hr
2+ years expFlorida Atlantic University is seeking a part-time Secretary for the Department of Languages, Linguistics & Comparative Literature. This role provides essential front-office support, manages departmental communications, and maintains organized records to ensure efficient operations within the department.
EducationHigher EducationUniversities
Responsibilities
Office receptionist duties including: answering phone, responding to email and phone queries, greeting visitors, maintaining office supply inventory, making copies, scanning documents, organizing digital and physical files. Also included: submitting space allocation/scheduling requests, working with faculty to submit special-event permissions requests, keeping departmental room-booking calendars up to date, contacting Facilities Management with special requests, preparing new door nameplates with office hours for each academic term, and maintaining up-to-date faculty/staff phone trees
Department-wide document and data collection, and record-keeping (primarily in electronic format, but sometimes in physical format as well). Requires use of numerous online databases and portals, including Crystal Reports, Banner, LeapAhead, Course Leaf scheduling software, Canvas, Workday, Microsoft Teams, and others as they arise. Training will be provided for all job-related databases and portals. Includes the processing, organization, and maintenance of confidential student records (electronic and physical), department-wide data sets including book orders, class rosters, DIS title requests, discrepancy reports, academic warnings, SPOT reports, and final grade documentation
Student support duties, including: following up on student inquiries in all formats (email, phone, and in-person); serving as communication link between department, students, academic advisors, and Office of the Registrar; maintaining and updating student academic petitions as needed; communicating with faculty regarding permissions override requests; handling student queries regarding the foreign language requirement in coordination with the Department Coordinator
Provides support to Chair on an as-needed basis for special events planning and community outreach initiatives; assists with maintaining departmental website pages
Other job-related duties as assigned
Qualification
Required
High school diploma and two years of appropriate experience required
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience
Company
Florida Atlantic University
Florida Atlantic University is a private institution providing education for diverse disciplines and facilitating personalized learning.
5001-10000 employees
H1B Sponsorship
Florida Atlantic University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (27)
2024 (24)
2023 (19)
2022 (18)
2021 (13)
2020 (17)
Funding
Current Stage
Late StageTotal Funding
$30.74MKey Investors
Longer Tables FundThe Marcus FoundationNational Science Foundation
2025-06-26Grant
2024-12-03Grant· $6M
2024-01-18Grant· $2.6M
Leadership Team
Caroline Kane
Senior Associate Athletic Director / CFO, Business & Finance
Emily Festin
Executive Assistant To Chief Technology Officer at FAU & Software Coordinator
Recent News
2026-01-16
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2025-12-16
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2025-11-21
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