National Student Clearinghouse · 7 hours ago
Accounts Payable Specialist II
Herndon, VA
Full-time
Hybrid
Mid Level
$57K/yr - $67K/yr
3+ years expNational Student Clearinghouse is a nonprofit organization that provides data and compliance solutions for educational institutions. The Accounts Payable Specialist II ensures accurate processing of vendor invoices and payments, supports month-end close activities, and collaborates with various departments to resolve discrepancies.
Education
No H1B
Responsibilities
Process high volumes of Vendor invoices (PO and non- PO), including review, coding, approval routing and posting ensuring timely and accurate payments in accordance with established terms and policy
Prepare & process weekly, monthly, and quarterly vendor invoices and surcharge payments, monthly refunds, employee travel and expenses reimbursements and corporate card transactions
Perform two-way/three-way match (PO, receipt,/invoice) and research, resolve and escalate discrepancies prior to payment
Execute regular/weekly payment runs (checks, ACH, wires) according to payment terms
Reconcile vendor statements, aged items and disputed invoices
Respond to vendor and internal inquiries; monitor and manage AP shared inbox
Process employee travel and expense reports and corporate card transactions in RAMP system
Prepare AP accruals, prepaid expenses entries and supporting schedules; reconcile the AP trade account to the general ledger as part of month end close
Maintain accurate vendor master data and verify W 9/tax documentation
Support annual 1099 reporting and other required regulatory filings in compliance with IRS guidelines
Partner with the Manager, Accounting Services Team leadership, Finance, Procurement and HR to resolve invoice, surcharge and expense exceptions and support reporting and analysis need
Develop, document, and maintain AP processes, SOPs, job aids and assist with AP and expense system training for employees
Identify and implement process improvements, automation opportunities, and efficiency enhancements in a fast paced, high- volume environment
Other duties as assigned
Qualification
Required
Bachelors degree in Accounting, Finance, or related field or equivalent direct and relevant work and/or military experience
3 years of direct and relevant accounts payable functions experience, with a strong focus on GAAP compliance
Experience with Salesforce or similar CRM tool
Knowledge of Generally Accepted Accounting Principles (GAAP) and standard Accounts Payable bookkeeping and reconciliations
Demonstrated experience processing invoices, expense reports, and vendor payments accurately and on time preferably in a high- volume transaction company
Familiarity with 1099 reporting and year – end financial procedures
Demonstrated proficiency in excel skills (e.g., VLOOKUP, pivot tables) and with Microsoft Office suite
High level of accuracy in data entry and record-keeping; strong analytical and problem solving skills; excellent verbal and written communication
Ability to provide outstanding customer support, facilitate problem solving, and balance multiple priorities in a deadline driven environment
Ability to work independently and collaboratively; professional, positive, and personable demeanor
Must live within a commutable distance to Herndon, VA or in one of the Clearinghouse's approved States for hiring purposes
Must be currently authorized to work in the United States on a full-time basis
Must be at least 18 years old
Preferred
Experience with Sage Intacct or similar accounting software; experience with AP automation platforms
Previous experience working in a high-transaction volume company
Experience with Avalara Sales Tax software
Prior work in non-profit or multi entity environments
Experience with Google sheets and Power BI is a plus
Ability to manage high volume payables across multiple entities
Benefits
Comprehensive medical, dental, and vision insurance
Life and disability insurance benefits
Health care, dependent care, and limited purpose flexible spending accounts
Health savings account with annual employer contributions of $300 for employees and $600 for employees who are enrolled with their spouse and/or dependents
Voluntary supplemental health plans for Accident and Hospital Indemnity coverage
Infertility coverage
401k matching contribution program
Competitive paid leave program consisting of vacation, sick, and personal time
Paid holidays
Paid parental leave during a 12-month period
Paid military leave per calendar year
Accrue up to 13 days of vacation and up to 10 days of sick time per year
Up to 32 hours of accrued sick time as personal time
Reimbursed for basic wholesale company and roadside assistance memberships
Buy back on portions of unused accrued vacation based on tenure and certain other qualifications
Employee Education Assistance Program
Enterprise-wide LinkedIn Learning subscription
Mental health with up to eight free therapy sessions for employees and their family members
Well-being reward benefits
Service credit towards the Public Service Loan Forgiveness program (PSLF)
Company
National Student Clearinghouse
The Clearinghouse helps educational institutions improve efficiency, reduce costs and workload, and enhance the quality of service.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Ricardo (Rick) Torres
President & CEO
Erin Seraydian
Chief Financial Officer
Recent News
Lane Report | Kentucky Business & Economic News
2025-10-04
2025-02-03
The Des Moines Register
2024-04-09
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