WVU Medicine · 19 hours ago
Coord Board Affairs
Morgantown, WV
Full-time
Onsite
Entry Level
2+ years expWVU Medicine is a healthcare organization that is seeking a Coordinator for Board Affairs. This role serves as a key partner to executive leadership and a primary liaison to the Board of Directors, providing high-level coordination and governance support while managing meeting logistics and supporting Board member onboarding.
Health CareHospitalMedical
Responsibilities
Adhering to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters
Providing executive level support in planning, directing, managing, and coordinating day-to-day business activities of Boards, maintains calendar schedule by planning and coordinating meetings, conferences, teleconferences
Hosts an in-person training retreat for all health system board coordinators and/or updates the recorded retreat slides as necessary
Assisting with managing the Board Management software
Coordinating and attending meetings as requested; records, distributes, and maintains minutes
Coordinating and creating materials for WVUHS and WVUH board member orientation meetings
Coordinating and tracking annual data sheets/verification forms for payers (all hospital boards)
Assisting with preparation of WVUHS and WVUH board materials, attend prep meetings, and create legal documents needed
Tracking and maintaining board and committee member lists
Annual Conflict of Interest form disbursement, collection and tracking process. Reporting board member changes to the payer group to update Medicare/Medicaid filings
Conduct board surveys for all hospital boards
Managing the board affairs for WVUHS internal boards
Orienting and providing support to local hospital board coordinators
Maintaining the confidentiality of patient and Hospital information
Providing back-up support for the Director of Executive Affairs in his/her absence
Responsible for the organization, time and task management, including calendar management, for the Sr. VP and Chief Legal Officer
Prepare meeting materials in advance for the Sr. VP and Chief Legal Officer. In many cases this will involve contacting meeting participants in advance to determine the proposed outcome
Responsible for a number of special events hosted by the Sr. VP and Chief Legal Officer for their departments. May include annual and special events, dinners, luncheons, retreats, seminars, etc. Selects sites, menus, and seating for events; arranges for lodging and transportation as needed; Drafts invitation and agenda for event. This includes hosting CLE educational forums and submitting CLE credits on behalf of the attorneys within WVUHS Legal Services
Responsible for registration, lodging and transportation for conferences and other offsite meetings for the Sr. VP and Chief Legal Officer
Responsible for expense reports and corporate purchase card reconciliation for the Sr. VP and Chief Legal Officer
Prepares documents for signature and coordinates execution and mailing of documents
Assists with creation and maintaining budgets for Sr. VP and Chief Legal Officer’s department(s). This includes maintaining accurate FTE counts throughout the year
Other duties as assigned
Qualification
Required
Associates degree in a healthcare related field
Two years office experience, in an administrative capacity
Must demonstrate excellent interpersonal and communication skills
Strong organizational skills
Ability to work independently on projects, from conception to completion
Must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion
Ability to problem solve and make appropriate decisions
Experience with Microsoft office products (specifically Outlook, Word, Excel, Teams, PowerPoint)
Experience in internal and external communications; solid organizational and interpersonal skills
Preferred
Bachelor's degree
Company
WVU Medicine
West Virginia University Health System is a non-profit organization that offers a full range of healthcare services.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Albert L. Wright, Jr.
President and CEO
Zach Kerns
VP of Finance / CFO East Region
Recent News
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