IMS Gear | Gear Technology. Worldwide. · 1 hour ago
Executive Administrative Assistant
Gainesville, GA, US
Full-time
Onsite
Senior Level
5+ years expIMS Gear is a global company specializing in gear technology, and they are seeking a highly skilled Executive Administrative Assistant to support the President & CEO. This role requires advanced administrative and strategic support, including managing complex calendars, preparing executive-level presentations, and coordinating travel logistics.
Automotive
Responsibilities
Manage complex calendars, schedule high-level meetings, and coordinate strategic engagements for the President & CEO
Prepare executive-level presentations, reports, briefing documents, meeting packets, and correspondence
Coordinate domestic and international travel, itineraries, and logistics for the President & CEO with a high degree of accuracy
Anticipate executive needs and proactively resolve operational issues before they arise
Maintain strict confidentiality in handling sensitive or proprietary information
Serve as a liaison between the President & CEO and internal/external stakeholders, ensuring timely and professional communication
Oversee administrative workflows and ensure the office operates smoothly and efficiently
Lead coordination of executive events, board meetings, leadership offsites, and high-visibility company functions
Oversee management of office supplies, equipment, and facility needs in partnership with internal departments and vendors
Manage incoming and outgoing correspondence, including mail, packages, and priority communications
Oversee office layouts and workspace planning at an executive level
Support and track key organizational initiatives on behalf of the President & CEO
Conduct research and compile data needed for executive decision-making
Coordinate special projects, often of a complex or confidential nature, with minimal oversight
Assist in developing internal communications, announcements, and engagement initiatives
Organize leadership workshops, employee engagement initiatives, and team-building events
Support talent programs such as the intern program in alignment with executive priorities
Champion a positive, professional, and collaborative office environment
Qualification
Required
Bachelor's degree preferred; equivalent experience accepted
5+ years of experience supporting executive leaders; C-suite support strongly preferred
Mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Outstanding written and verbal communication skills
High emotional intelligence, discretion, and ability to interface with stakeholders at all levels
Strong organizational, time-management, and prioritization skills with the ability to balance competing demands
Demonstrated ability to work independently, think critically, and make sound decisions
Professional, polished, and composed demeanor in all interactions
Ability to sit or stand at a desk for extended periods
Frequent use of standard office equipment, including computers, phones, printers, and copier
Ability to lift or carry office supplies, packages, or equipment up to 25 lbs
Occasional walking, bending, or reaching during office organization or event setup
Visual acuity to read and produce documents and data on a computer screen
Clear verbal communication to interact effectively with coworkers, vendors, and guests
Manual dexterity for typing, writing, filing, and operating office tools
Company
IMS Gear | Gear Technology. Worldwide.
IMS Gear is a leading company in Gear Technology in the automotive and industrial sectors, with an international presence, serving as a partner for globally operating customers, and driving consistent innovation.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Nicole Shriver
Human Resources Business Partner
Company data provided by crunchbase